Department Operations & Budget Lead

Loyola Marymount University; Los Angeles (CA); Hybrid; USD 3,656,000 - 4,563,000; Full time

Job summary

Loyola Marymount University is seeking a Senior Administrative Coordinator to support the Modern Languages and Literatures department and related units. You will manage budgets, coordinate events, maintain records, and serve as the main departmental liaison with campus offices and external partners.

The role requires strong organizational skills, excellent communication, and the ability to multitask in a busy university setting.

Qualifications

• Typically a Bachelor’s degree or equivalent experience.
• Minimum 4 years of varied and progressively responsible secretarial/clerical experience, preferably in a university setting.
• Demonstrated knowledge in customer service, event planning/scheduling, office maintenance, copyright laws and fair use policies.
• May train others with technology; may update website/blog content using a CMS.
• Excellent written and oral communication; strong multitasking and organizational abilities.
• Able to lead and coordinate with colleagues and manage department resources and processes.

Responsibilities

• Manage department budget and spending in coordination with the Chair/Director.
• Serve as primary liaison between the department and campus offices, visitors, and vendors.
• Oversee department website updates and basic technology/tool usage.
• Coordinate events, meetings, and publicity efforts for the department.
• Hire and supervise work study students and support staff; assist with faculty recruitment activities.

Skills

Customer service

Event planning

Organizational skills

Communication skills

Multi-tasking

Education

Bachelor's degree or equivalent

Tools

MS Office

Content Management System (CMS)

Job description

Loyola Marymount University is seeking a Senior Administrative Coordinator to support the Modern Languages and Literatures department and related units. You will manage budgets, coordinate events, maintain records, and serve as the main departmental liaison with campus offices and external partners.

The role requires strong organizational skills, excellent communication, and the ability to multitask in a busy university setting.