Senior Faculty Services & Admin Coordinator

Loyola Marymount University; United States; On-site; USD 56,000 - 70,000; Full time

Job summary

Loyola Marymount University in Los Angeles, CA, seeks a Senior Administrative Coordinator, Faculty Services, to provide comprehensive support for SFTV department chairs and faculty. The role enhances operational efficiency by coordinating inquiries, onboarding, and policy-compliant processes across university platforms.

Responsibilities include maintaining records, agendas, minutes, and SOPs, while supporting faculty searches, onboarding, and budget oversight.

Qualifications

• Bachelor's degree or equivalent experience.
• 4+ years advanced administrative, secretarial, and/or clerical experience.
• Higher education support experience preferred.
• Knowledge of academic policies, university processes and systems.
• Proficiency with MS Office, Teams, Zoom, and ability to adapt to internal systems (Workday).
• Excellent organizational, editing and proofreading skills.

Responsibilities

• Provide primary administrative support to department chairs and co-chairs.
• Prepare agendas and detailed minutes for select committees.
• Plan meetings and events; coordinate catering, logistics and travel as needed.
• Manage department budget and expense processing in line with university policies.
• Maintain department webpages and faculty profiles; keep information current.
• Assist with faculty searches and onboarding of faculty and student workers.
• Develop SOPs and maintain documentation to support operations.

Skills

Organizational skills

Written communication

Verbal communication

Discretion

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Teams

Zoom

Workday

Canva

Adobe Creative Cloud

Job description

Loyola Marymount University in Los Angeles, CA, seeks a Senior Administrative Coordinator, Faculty Services, to provide comprehensive support for SFTV department chairs and faculty. The role enhances operational efficiency by coordinating inquiries, onboarding, and policy-compliant processes across university platforms.

Responsibilities include maintaining records, agendas, minutes, and SOPs, while supporting faculty searches, onboarding, and budget oversight.