Senior Administrative & Exec Support Partner (Global Ops)

dawarconsulting; South San Francisco (CA); On-site; USD 48,000 - 52,000; Full time

Job summary

Our client in biotechnolgy seeks a Senior Administrative Business Partner in South San Francisco, CA to provide high-level administrative, operational, and program support. You will need strong judgment, superb organization, and the ability to thrive in a fast-paced environment.

The role involves managing complex calendars across time zones, coordinating travel, preparing materials, handling executive communications, and supporting cross-functional teams.

Qualifications

• 7+ years of administrative experience supporting senior leaders.
• Experience with complex calendars, travel, and event coordination.
• Proficiency with Google Workspace, Microsoft Office, Zoom.
• Preferred experience in biotech, healthcare, or global matrix organizations.
• Familiarity with procurement, contracts, and financial processes.
• Experience using digital productivity or AI-enabled tools.

Responsibilities

• Manage complex executive calendars and cross-time-zone scheduling.
• Coordinate domestic/international travel and detailed itineraries.
• Prepare meeting agendas, briefing materials, presentations, and follow-ups.
• Serve as primary contact for executive communications and meeting requests.
• Process expenses, purchase requests, invoices, and administrative transactions.
• Coordinate leadership meetings, workshops, offsites, and team events.
• Partner with Finance, P&C, Communications, Procurement, and cross-functional teams.
• Manage vendor activities, POs, SoWs, contracts, and invoice processing.
• Support lab/office operations, space planning, equipment moves, and site services.

Skills

Calendar management

Travel planning

Executive support

Cross-functional collaboration

Financial processes

AI tools familiarity

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Our client in biotechnolgy seeks a Senior Administrative Business Partner in South San Francisco, CA to provide high-level administrative, operational, and program support. You will need strong judgment, superb organization, and the ability to thrive in a fast-paced environment.

The role involves managing complex calendars across time zones, coordinating travel, preparing materials, handling executive communications, and supporting cross-functional teams.