Strategic Administrative Partner to Executives | Hybrid SF

The Mom Project; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

The Mom Project, in partnership with a leading multinational tech company, is seeking an Administrative Business Partner III in San Francisco. This role anticipates executives' needs, resolving operational issues proactively to keep teams focused on strategy and delivery.

The successful candidate will excel at confidential communication, calendar management across global time zones, travel and expense coordination, and collaborating with cross-functional teams.

Qualifications

• 5+ years of experience providing high-quality administrative support in a fast-paced enterprise environment, preferably at the C-suite level.
• Ability to adhere to confidentiality in all business matters.
• Ability to learn new tools quickly and manage multiple stakeholders and priorities.
• Google Suite experience is required.
• Experience managing expenses through Concur.
• Must be proactive and highly communicative.
• Desire to be a team player; BA degree preferred.

Responsibilities

• Provide strategic administrative and operational support to high-level executives, including calendar and expense management, meeting coordination, cross-functional communication, and organizational planning.
• Partner with VP’s Chief of Staff and ABPs, serving as a liaison between managers and partners.
• Manage confidential information with care and discretion.
• Analyze schedules to ensure efficient workflow and align calendars across time zones.
• Support the team with ad hoc projects.

Skills

Confidentiality

Stakeholder management

Communication

Organizational skills

Analytical mindset

Team player

Proactive attitude

Education

Bachelor’s degree

Tools

Google Suite

Concur

Job description

The Mom Project, in partnership with a leading multinational tech company, is seeking an Administrative Business Partner III in San Francisco. This role anticipates executives' needs, resolving operational issues proactively to keep teams focused on strategy and delivery.

The successful candidate will excel at confidential communication, calendar management across global time zones, travel and expense coordination, and collaborating with cross-functional teams.