Senior Administrative Business Partner

dawarconsulting; South San Francisco (CA); On-site; USD 48,000 - 52,000; Full time

Job summary

Our client in biotechnolgy seeks a Senior Administrative Business Partner in South San Francisco, CA to provide high-level administrative, operational, and program support. You will need strong judgment, superb organization, and the ability to thrive in a fast-paced environment.

The role involves managing complex calendars across time zones, coordinating travel, preparing materials, handling executive communications, and supporting cross-functional teams.

Qualifications

• 7+ years of administrative experience supporting senior leaders.
• Experience with complex calendars, travel, and event coordination.
• Proficiency with Google Workspace, Microsoft Office, Zoom.
• Preferred experience in biotech, healthcare, or global matrix organizations.
• Familiarity with procurement, contracts, and financial processes.
• Experience using digital productivity or AI-enabled tools.

Responsibilities

• Manage complex executive calendars and cross-time-zone scheduling.
• Coordinate domestic/international travel and detailed itineraries.
• Prepare meeting agendas, briefing materials, presentations, and follow-ups.
• Serve as primary contact for executive communications and meeting requests.
• Process expenses, purchase requests, invoices, and administrative transactions.
• Coordinate leadership meetings, workshops, offsites, and team events.
• Partner with Finance, P&C, Communications, Procurement, and cross-functional teams.
• Manage vendor activities, POs, SoWs, contracts, and invoice processing.
• Support lab/office operations, space planning, equipment moves, and site services.

Skills

Calendar management

Travel planning

Executive support

Cross-functional collaboration

Financial processes

AI tools familiarity

Tools

Google Workspace

Microsoft Office

Zoom

Job description

Our client, a world leader in biotechnology and life sciences, is looking for a “Senior Administrative Business Partner”. Location: South San Francisco, CA Job Duration: Long-Term Contract (Possibility Of Extension) Rate: $35-$38/hr on W2 Company Benefits: Medical, Dental, Vision, Paid Sick Leave, 401 (k)

Job Summary

In this role, you will deliver high‑level administrative, operational, and program support, requiring strong judgment, exceptional organizational skills, and the ability to excel in a fast‑paced, evolving environment.

Key Responsibilities

• Manage complex executive calendars and cross‑time‑zone scheduling
• Coordinate domestic/international travel and detailed itineraries
• Prepare meeting agendas, briefing materials, presentations, and follow‑ups
• Serve as primary contact for executive communications and meeting requests
• Process expenses, purchase requests, invoices, and administrative transactions
• Coordinate leadership meetings, workshops, offsites, and team events
• Partner with Finance, P&C, Communications, Procurement, and cross‑functional teams
• Manage vendor activities, POs, SoWs, contracts, and invoice processing
• Support lab/office operations, space planning, equipment moves, and site services

Qualifications

• 7+ years of administrative experience supporting senior leaders
• Experience with complex calendars, travel, and event coordination
• Proficiency with Google Workspace, Microsoft Office, Zoom
• Preferred Experience in biotech, healthcare, or global matrix organizations
• Familiarity with procurement, contracts, and financial processes
• Experience using digital productivity or AI‑enabled tools