Senior Administrative Coordinator – Hybrid Hospital Calendar

Addison Group; Chicago (IL); Hybride; USD 37 000 - 44 000; Plein temps

Avantages offerts par ce poste

Medical

Dental

Vision

401(k)

Résumé du poste

Addison Group is recruiting a Senior Administrative Assistant for a major Chicago hospital to provide high-level support to physicians and department leadership in a fast-paced setting.

You will manage complex calendars, coordinate internal/external meetings, arrange travel, process expenses, and assist with recruitment and grant-related activities, ensuring accuracy and discretion across multiple priorities.

Qualifications

• 3+ years of administrative support experience in a professional environment.
• Strong calendar management and high-volume scheduling experience required.
• Experience supporting multiple leaders, executives, physicians, or senior-level professionals preferred.
• Healthcare/academic medical environment experience is a plus.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication, strong organizational skills.

Responsabilités

• Manage complex and frequently changing calendars for multiple physicians and leaders.
• Coordinate a high volume of meetings, resolve scheduling conflicts, and prioritize requests.
• Arrange business travel, prepare itineraries, and assist with travel logistics.
• Process expense reports, reimbursements, and purchasing documents.
• Coordinate conference rooms and meeting spaces; manage related logistics.
• Prepare meeting agendas, presentations, reports, and materials.
• Maintain department documents, contact lists, and shared resources.
• Support physician recruitment activities including interview scheduling and travel.
• Support recurring department meetings with scheduling and distribution of materials.
• Maintain Excel trackers for department activities and schedules.
• Communicate scheduling changes and department initiatives to physicians and teams.
• Provide administrative support for research activities and grant-related tasks.
• Assist with organizing materials for professional organizations and committees.
• Manage multiple projects simultaneously while meeting deadlines.

Connaissances

Calendar management

High-volume scheduling

Support multiple leaders

Microsoft Outlook

Excel

Communication skills

Outils

Concur

Description du poste

Addison Group is recruiting a Senior Administrative Assistant for a major Chicago hospital to provide high-level support to physicians and department leadership in a fast-paced setting.

You will manage complex calendars, coordinate internal/external meetings, arrange travel, process expenses, and assist with recruitment and grant-related activities, ensuring accuracy and discretion across multiple priorities.