Senior Administrative & Ops Leader - Hybrid, CTH

Addison Group; San Jose (CA); Hybrid; USD 41,000 - 52,000; Full time

Benefits offered by this job

Contract-to-hire with $80K annual upon

Hybrid work environment

Cross-functional exposure

Medical, dental, vision, and 401(k)

Job summary

Addison Group in San Jose, CA is seeking a Senior Administrative Professional who will support multiple leaders and teams across the business. This hybrid, contract-to-hire role emphasizes proactive project coordination, calendar management, and process improvement in a fast-paced professional services environment.

You will partner with HR, Finance, IT, and Marketing, handle confidential information, and help scale administrative practices while advancing toward a long-term career in operations.

Qualifications

• 5+ years in administrative support or related roles.
• Experience supporting multiple leaders or departments.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint.
• Strong calendar, travel, expenses, and document management.
• Hybrid work experience in a professional services setting is a plus.

Responsibilities

• Provide administrative and operational support to multiple leaders, teams, and business functions.
• Manage complex calendars, meetings, travel arrangements, expenses, communications, reports, and documentation.
• Prepare meeting materials, presentations, and professional communications.
• Coordinate projects and cross-functional initiatives with timelines and owners.
• Partner with HR, Finance, IT, Marketing, and other internal teams to move projects forward.
• Support onboarding, engagement activities, internal communications, and workplace programs.
• Develop SOPs, templates, and resources to create consistency and efficiency.
• Identify opportunities to streamline processes and improve workflows.

Skills

MS Office Suite

Calendar management

Communication

Executive support

Cross-functional coordination

Education

Bachelor's degree preferred

Tools

Concur

Ajera

Workday

Job description

Addison Group in San Jose, CA is seeking a Senior Administrative Professional who will support multiple leaders and teams across the business. This hybrid, contract-to-hire role emphasizes proactive project coordination, calendar management, and process improvement in a fast-paced professional services environment.

You will partner with HR, Finance, IT, and Marketing, handle confidential information, and help scale administrative practices while advancing toward a long-term career in operations.