HR Interview Coordinator (Hybrid)

Addison Group; Chicago (IL); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

HR recruiting experience

Mentorship and collaboration

Exposure to high-volume recruiting

Professional growth opportunities

Job summary

Addison Group is partnering with a leading global professional services and consulting organization to hire an HR Assistant in Chicago to support busy recruiting and HR teams. The role focuses on interview coordination, complex calendar management, and efficient recruiting operations, offering a hybrid work model.

The ideal candidate will have 2–3+ years in administrative support, strong scheduling capabilities, and proficiency with Microsoft Office; SAP/Concur knowledge is a plus.

Qualifications

• 2–3+ years in administrative support, scheduling, coordination, or similar fast-paced roles.
• Experience managing multiple calendars and scheduling meetings for a professional office.
• Bachelor's degree preferred; strong MS Office skills (Outlook, Excel, Word).
• Familiarity with SAP and Concur is a plus; highly organized and detail oriented.
• Strong written and verbal communication; proactive problem solving and teamwork.
• Ability to adapt to changing schedules and shifting priorities in a fast environment.

Responsibilities

• Coordinate a high volume of candidate interviews across calendars and stakeholders.
• Organize interview schedules for large recruiting events with multiple interviews.
• Monitor recruiting inbox, respond to inquiries, and relay scheduling updates.
• Partner with recruiters and hiring managers to confirm availability and resolve conflicts.
• Maintain candidate records, interview details, and recruiting activity in tracking systems.
• Assist with documents, materials, expenses, and general records management.
• Provide travel and meeting arrangement support and may assist with events.
• Collaborate with HR to improve workflows and streamline processes.
• Support HR initiatives and special projects as needed.

Skills

Calendar management

High-volume scheduling

Organizational skills

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Word

SAP

Concur

Job description

Addison Group is partnering with a leading global professional services and consulting organization to hire an HR Assistant in Chicago to support busy recruiting and HR teams. The role focuses on interview coordination, complex calendar management, and efficient recruiting operations, offering a hybrid work model.

The ideal candidate will have 2–3+ years in administrative support, strong scheduling capabilities, and proficiency with Microsoft Office; SAP/Concur knowledge is a plus.