Faculty Services Lead Admin — Academic Operations

Loyola Marymount University; Los Angeles, Northern (CA, KY); Hybrid; USD 34,000 - 44,000; Full time

Job summary

Loyola Marymount University, LMU School of Film and Television (SFTV) in Los Angeles, seeks a Senior Administrative Coordinator for Faculty Services to support department chairs and faculty with operations, scheduling, budgets, and communications.

The role requires handling confidential information, coordinating with multiple university offices, maintaining webpages and profiles, and contributing to strategic initiatives while ensuring exceptional service to faculty and guests.

Qualifications

• Typically a bachelor's degree or equivalent experience.
• Minimum of 4 years of advanced administrative, secretarial, and/or clerical experience, preferably in higher education support roles.
• Knowledge of university policies, procedures, and systems.
• Excellent written and verbal communication skills.

Responsibilities

• Serve as a primary contact for faculty inquiries and coordinate with internal partners.
• Process routine requests and escalate when needed, maintaining discretion and privacy.
• Assist with submitting materials across university platforms and coordinating meetings and events.
• Oversee updates to department webpages and faculty profiles; maintain accurate information.
• Prepare agendas and minutes for committees and support onboarding for faculty and staff.

Skills

Organizational skills

Communication skills

Discretion

Collaboration

Education

Bachelor's degree or equivalent experience

Tools

Excel

Qualtrics

Adobe Sign

Workday

Mazevo

PROWL

Job description

Loyola Marymount University, LMU School of Film and Television (SFTV) in Los Angeles, seeks a Senior Administrative Coordinator for Faculty Services to support department chairs and faculty with operations, scheduling, budgets, and communications.

The role requires handling confidential information, coordinating with multiple university offices, maintaining webpages and profiles, and contributing to strategic initiatives while ensuring exceptional service to faculty and guests.