Senior Administrative Coordinator - Dept. Operations & Events

Loyola Marymount University; Town of Lewisboro (NY); On-site; USD 37,000 - 46,000; Full time

Job summary

Loyola Marymount University seeks an Administrative Coordinator to support the Modern Languages and Literatures department and related units. You will assist Chairs/Directors with budget, records, and daily operations, and coordinate events and hiring workflows.

You will maintain department websites, manage resources, and act as a liaison to campus offices and vendors, contributing to efficient governance and academic administration.

Qualifications

• Typically a Bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of benefit regulation/policy changes.
• Minimum 4 years of varied and progressively responsible official, secretarial, and clerical experience, preferably in a university setting.
• Demonstrated knowledge in the areas of: customer service, event planning/scheduling, office maintenance, copyright laws, “fair use” and other academic policies. Detailed oriented.
• May train or assist others with technology. May update standard information/data to website/blog within the applications content management system.
• Exemplary communication skills (both written and oral); ability to multi-task, retrieve data in timely manner,
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledgeable ofMicrosoft Windows and Office. Intermediate to advanced computer skills are preferred. Familiarity with email, internet and data retrieval.

Responsibilities

• Manage budget of the department/program in collaboration with Chair/Director.
• Track and maintain files relating to department/program expenses.
• Maintain records and create/submit all necessary paperwork related to departmental/program operations, including PCard reports, travel expense reports, invoices and reimbursements, and reclassifications.
• Manage all resources and operations necessary to the daily functioning of the department.
• Serve as primary department liaison between Department/Program and all on- and off-campus offices, departments, and vendors.
• Oversee updates and maintenance of Department/Program website.
• Support events in coordination with organizers, Dean’s Office staff (if appropriate).
• Coordinate hiring processes for work-study students (posting, resumes, interviews, timecard management).
• Facilitate faculty recruitment/searches and the hiring/promotion process often tenure-line, term, and part-time faculty.
• Provide administrative support for faculty hiring and promotion processes.
• Maintain confidential files and records, syllabi, course descriptions, and final exams.
• Participate in shared governance and represent LMU in college activities.

Skills

Customer service

Event planning

Office administration

Multi-tasking

Communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Windows

Microsoft Office

Job description

Loyola Marymount University seeks an Administrative Coordinator to support the Modern Languages and Literatures department and related units. You will assist Chairs/Directors with budget, records, and daily operations, and coordinate events and hiring workflows.

You will maintain department websites, manage resources, and act as a liaison to campus offices and vendors, contributing to efficient governance and academic administration.