Senior Administrative Coordinator – City Attorney’s Office

City of Fayetteville; Fayetteville (NC); Sur place; USD 40 000 - 60 000; Plein temps

Résumé du poste

The City of Fayetteville is seeking a Senior Administrative Assistant to oversee and coordinate all administrative and clerical functions for the City Attorney's Office.

This position will perform a wide variety of responsible, confidential, and complex technical and administrative duties for an assigned department, such as compiling technical information and preparing comprehensive reports, playing a key role in formulating and monitoring the department's budget, resolving highly complex or

Qualifications

• Five years of increasingly responsible experience in office support work.
• Equivalent to completion of the twelfth grade supplemented by specialized secretarial or office management training.
• Preferred: Notary Public.

Responsabilités

• Respond to inquiries from City staff, other agencies, and the public; determine nature of complaint and resolve or refer as appropriate.
• Screen incoming mail and take appropriate action; review with supervisor as needed.
• Serve as project assistant to the department director; maintain calendar; schedule appointments; coordinate travel.
• Schedule, arrange, and coordinate department activities, meetings, conferences, and events; coordinate with other departments and outside agencies.
• Plan and prioritize administrative tasks; compose/edit documents including reports, correspondence, minutes and agendas; may take minutes or represent the department in meetings.
• Formulate administrative budget and coordinate with Budget Analyst; assist in budget preparation and monitor expenditures; requisition supplies.
• Operate office equipment; input/retrieve data; maintain filing system.
• Provide guidance to clerical staff; train, motivate, evaluate staff; coordinate training; address deficiencies; implement discipline procedures.
• Review, research and summarize fiscal and administrative information; process accounts receivable/payable.
• May administer payroll; monitor leave balances.

Formation

High school diploma or equivalent

Secretarial or office management training

Description du poste

The City of Fayetteville is seeking a Senior Administrative Assistant to oversee and coordinate all administrative and clerical functions for the City Attorney's Office.

This position will perform a wide variety of responsible, confidential, and complex technical and administrative duties for an assigned department, such as compiling technical information and preparing comprehensive reports, playing a key role in formulating and monitoring the department's budget, resolving highly complex or