Senior Administrative Coordinator - Budget & Projects

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Florida Gulf Coast University seeks an Administrative Assistant II to provide comprehensive support to the Assistant Vice President. The role oversees a range of administrative duties, budget administration, and coordination of meetings, events, and reporting within Housing & Residence Life.

The ideal candidate has a high school diploma with substantial experience, proficient Microsoft Office skills, and the ability to manage calendars, payroll processes, and project coordination.

Qualifications

• Requires a high school diploma and eight years of full-time experience related to the job.
• Experience providing high-level administrative support including budget management, payroll, calendars, and project coordination.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).

Responsibilities

• Provides administrative support to the Assistant Vice President and unit staff.
• Serves as liaison with departments and external contacts for day-to-day matters.
• Coordinates events, conferences, and meetings.
• Assists in problem solving, planning, development, and execution of goals.
• Maintains unit files, inventories, records, and data management.
• Interprets policies and contributes to policy development.
• Led and supervised staff or student employees when needed.
• May participate in hiring decisions and performance appraisals.

Skills

Budget management

Payroll

Calendar management

Project coordination

Staff supervision

Microsoft Office

Education

High school diploma

Bachelor's degree (preferred)

Tools

Ellucian Banner

Workday

Cognos

Gulfline

Microsoft Office

Job description

Florida Gulf Coast University seeks an Administrative Assistant II to provide comprehensive support to the Assistant Vice President. The role oversees a range of administrative duties, budget administration, and coordination of meetings, events, and reporting within Housing & Residence Life.

The ideal candidate has a high school diploma with substantial experience, proficient Microsoft Office skills, and the ability to manage calendars, payroll processes, and project coordination.