Administrative & Grants Support Specialist

Florida Gulf Coast University; Fort Myers (FL); On-site; USD 36,000 - 54,000; Full time

Job summary

Florida Gulf Coast University is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the School Director of Behavioral Health and Social Services. The role coordinates school-wide operations, fiscal activities, clinical fieldwork, and accreditation documentation, while safeguarding confidential information.

FGCU emphasizes curiosity, collaboration, and accountability.

Qualifications

• High school diploma and six years of full-time related experience.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).
• Bachelor's degree in an appropriate area preferred.

Responsibilities

• Provides administrative support to the School Director, including managing calendars, coordinating leadership meetings, preparing agendas, recording minutes, tracking actions, and travel arrangements.
• Drafts and edits correspondence, communications, presentations, reports, and briefing materials.
• Acts as liaison between the Director's office and university leadership, faculty, staff, students, external agencies, and community partners.
• Manages school-level fiscal and procurement activities, including transactions, reconciliations, budget transfers, and monitoring budgets.
• Coordinates faculty and staff HR processes, including search committees, appointment paperwork, contracts, and payroll certification.
• Supports clinical fieldwork, practicum placements, and compliance documentation.
• Maintains affiliation agreements, MOUs, contracts, insurance docs, and compliance records.
• Maintains placement tracking systems and program resources.
• Coordinates meetings, orientations, advisory boards, and events with partners and stakeholders.
• Supports grants and contracts, including expenditures tracking, purchases, stipends, and travel reimbursements.
• Collects and maintains program and assessment data for accreditation and planning.
• Coordinates annual reports and dashboards.
• Manages office operations, records, filing, supplies, and facilities needs.
• Directs student workers and federal work-study staff in the Director's office.
• Coordinates school-wide events, retreats, and conferences.

Education

High school diploma

Bachelor's degree (preferred)

Tools

Microsoft Office (Word, Excel, Access, Outlook)

Ellucian Banner

Cognos

Workday

Gulfline

Supervision Assist

Exxat

Job description

Florida Gulf Coast University is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the School Director of Behavioral Health and Social Services. The role coordinates school-wide operations, fiscal activities, clinical fieldwork, and accreditation documentation, while safeguarding confidential information.

FGCU emphasizes curiosity, collaboration, and accountability.