Student Experience & Programs Administrative Specialist

Florida Gulf Coast University; North Lake Village (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Florida Gulf Coast University is seeking an OPS Administrative Specialist to support Eagle Media and Fraternity and Sorority Life. This student-facing role coordinates projects, assists with communications, events, and workflows, and reports to the Administrative Assistant II for Student Experience.

You will handle scheduling, calendar management, document prep, data entry in university systems, onboarding of student workers, and event logistics under supervision.

Qualifications

• High school diploma or equivalent.
• 1–2 years of administrative support experience.
• Proficiency in Microsoft Office Suite and general office technology.

Responsibilities

• Provide general administrative support including scheduling meetings, managing calendars, and coordinating departmental activities.
• Serve as a point of contact for students, staff, and external stakeholders; respond to inquiries professionally.
• Assist students in navigating their experiences, including referrals to Student Care Services.
• Prepare, review, and maintain documents, reports, and correspondence (minutes, memos, letters, presentations, spreadsheets).
• Assist with data entry and recordkeeping in university systems (Workday or internal databases); maintain personnel, internship, and service-learning files.
• Support hiring and onboarding processes for OPS and student employees; assist with employment communications with HR.
• Coordinate logistics for meetings and events (room reservations, materials, catering, travel) under supervisor.
• Maintain inventory of Eagle Media and FSL office supplies and equipment.
• Communicate budget, purchasing, and supply needs and maintain vendor contract records.
• Assist with annual inventory of fixed and attractive assets under supervisor.
• Ensure compliance with university policies, procedures, and confidentiality standards.

Skills

Scheduling

Calendar management

Customer service

Communication

Data entry

Office coordination

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Workday

Job description

Florida Gulf Coast University is seeking an OPS Administrative Specialist to support Eagle Media and Fraternity and Sorority Life. This student-facing role coordinates projects, assists with communications, events, and workflows, and reports to the Administrative Assistant II for Student Experience.

You will handle scheduling, calendar management, document prep, data entry in university systems, onboarding of student workers, and event logistics under supervision.