Senior Strategic Administrative & Grants Coordinator

Florida Gulf Coast University; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Florida Gulf Coast University seeks an Administrative Assistant to support the School Director of Behavioral Health and Social Services. The role coordinates school-wide administrative and fiscal operations, clinical fieldwork activities, and accreditation and grant documentation.

Under supervision, you will manage complex calendars, travel, prepare briefs, and serve as liaison with university leadership, faculty, staff, students, and partners.

Qualifications

• High school diploma with six years of full-time related experience.
• Proficient in Microsoft Office Suite (Word, Excel, Access, Outlook).
• Bachelor’s degree preferred; experience in higher education or research is a plus.

Responsibilities

• Provides administrative support to the School Director, including managing calendars, coordinating leadership meetings, preparing agendas, recording minutes, tracking action items, and arranging travel.
• Drafts, reviews, and edits correspondence, school-wide communications, presentations, reports, and leadership briefing materials.
• Serves as the primary liaison between the Director’s office and university leadership, faculty, staff, students, external agencies, and community partners.
• Coordinates school-level fiscal and procurement activities, including processing transactions, reconciling purchasing card statements, tracking expenditures, preparing budget transfers, and monitoring departmental budgets.
• Facilitates faculty and staff administrative and human resources processes, including search committee coordination, appointment paperwork, contract tracking, and payroll certification.

Skills

Organizational skills

Communication

Teamwork

Reliability

Education

High school diploma

Bachelor's degree

Tools

Microsoft Office

Ellucian Banner

Cognos

Workday

Gulfline

Supervision Assist

Exxat

Job description

Florida Gulf Coast University seeks an Administrative Assistant to support the School Director of Behavioral Health and Social Services. The role coordinates school-wide administrative and fiscal operations, clinical fieldwork activities, and accreditation and grant documentation.

Under supervision, you will manage complex calendars, travel, prepare briefs, and serve as liaison with university leadership, faculty, staff, students, and partners.