Senior Administrative Coordinator

White Cap; Carrollton (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

White Cap is seeking an administrative professional to provide general support, draft correspondence, schedule appointments, and maintain both paper and electronic files. You will also answer inquiries and help keep operations running smoothly in a fast-paced environment.

You will coordinate travel and expense documentation, prepare reports and PowerPoint decks, and assist with interview logistics. Strong teamwork and proactive communication are essential for success.

Qualifications

• 5–7 years of experience in an administrative or support role.
• Associate degree or technical certification preferred.
• Proficient in creating memos, reports, and presentations.
• Strong calendar management and travel coordination skills.

Responsibilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Ensures travel requests, expense reports, and other travel documentation are accurate and complete.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events; maintains up-to-date calendar.
• Maintains and orders department office supplies; processes invoices for payment.
• Coordinates candidate interview process (e.g. scheduling, communication, etc.).

Skills

Scheduling & Calendar Management

Communication & Interpersonal Skills

Document preparation

Travel arrangements

Invoice processing

Team collaboration

PowerPoint

Microsoft Office

Education

Associate degree or technical certification

Tools

PowerPoint

Microsoft Office

Job description

White Cap is seeking an administrative professional to provide general support, draft correspondence, schedule appointments, and maintain both paper and electronic files. You will also answer inquiries and help keep operations running smoothly in a fast-paced environment.

You will coordinate travel and expense documentation, prepare reports and PowerPoint decks, and assist with interview logistics. Strong teamwork and proactive communication are essential for success.