Senior Administrative Assistant Dispatch

White Cap; Carrollton (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

White Cap is seeking an administrative professional to provide general support, draft correspondence, schedule appointments, and maintain both paper and electronic files. You will also answer inquiries and help keep operations running smoothly in a fast-paced environment.

You will coordinate travel and expense documentation, prepare reports and PowerPoint decks, and assist with interview logistics. Strong teamwork and proactive communication are essential for success.

Qualifications

• 5–7 years of experience in an administrative or support role.
• Associate degree or technical certification preferred.
• Proficient in creating memos, reports, and presentations.
• Strong calendar management and travel coordination skills.

Responsibilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations.
• Ensures travel requests, expense reports, and other travel documentation are accurate and complete.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events; maintains up-to-date calendar.
• Maintains and orders department office supplies; processes invoices for payment.
• Coordinates candidate interview process (e.g. scheduling, communication, etc.).

Skills

Scheduling & Calendar Management

Communication & Interpersonal Skills

Document preparation

Travel arrangements

Invoice processing

Team collaboration

PowerPoint

Microsoft Office

Education

Associate degree or technical certification

Tools

PowerPoint

Microsoft Office

Job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Responsible for providing general administrative support by performing clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to stakeholders.

Major Tasks, Responsibilities, and Key Accountabilities

• Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations. Initiates routine and some non-routine correspondence.
• Ensures that travel requests, expense reports, and other travel documentation are accurate and complete.
• Collaborates and partners with peers within business and other functions.
• Schedules meetings, team meetings and events (internal and external). Maintains up-to-date calendar.
• Maintains and orders department office supplies. Processes invoices for payment.
• Coordinates candidate interview process (e.g. scheduling, communication, etc.).

Nature and Scope

• May modify processes to resolve situations.
• Under limited supervision, relies on experience and exercises independent judgment to determine the best approach to achieve desired outcomes. Course of action is often determined by interpreting procedures and policies. Work typically involves periodic review of output by a supervisor or direct customers of the process.
• Is sought out and/or assigned to provide general guidance/direction, training, and technical assistance to junior level support personnel. Contributes to employees’ professional development but does not have hiring/firing authority.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Typically requires overnight travel less than 10% of the time.

Education and Experience

• Technical certification or associate degree may be required in some areas. Generally 5-7 years of experience in a related area of responsibility.

Preferred Qualifications

If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.