Executive Assistant

WhiteCap Search; New York (NY); On-site; USD 34,000 - 55,000; Full time

Job summary

WhiteCap Search in New York seeks a highly organized executive/administrative professional to keep a fast-paced office running smoothly. You will manage complex calendars, coordinate meetings and travel, and act as a trusted partner to the executive.

The role demands discretion, strong written and verbal communication, and a track record of handling confidential information. A Bachelor's degree and proficiency with Google Calendar and Microsoft Word are required.

Qualifications

• Bachelor's degree required.
• 3.4 GPA or higher preferred/expected.
• Resumes should clearly outline responsibilities in each previous position.

Responsibilities

• Manage a complex and evolving calendar for the executive.
• Coordinate meetings, travel and logistics while anticipating conflicts.
• Serve as a trusted administrative partner with discretion.
• Exercise judgment and professionalism handling confidential information.
• Ensure day-to-day executive operations run smoothly and on schedule.
• Maintain clear communication with internal and external stakeholders.
• Support the executive's schedule beyond standard business hours when needed.

Tools

Google Calendar

Microsoft Word

Job description

Whitecap Search is seeking a highly organized and proactive individual to join our team. This role is pivotal in ensuring the efficient operation of executive functions, requiring exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage a complex and constantly evolving calendar, ensuring the executive's time is prioritized effectively.
• Coordinate meetings, appointments, travel, and logistics while proactively anticipating scheduling conflicts.
• Serve as a trusted administrative partner, responding quickly to changing priorities and urgent requests.
• Exercise exceptional judgment, professionalism, and discretion when handling confidential information and communications.
• Ensure seamless execution of day-to-day executive operations, following through on critical tasks and action items.
• Maintain clear communication across internal and external stakeholders while representing the executive with professionalism.
• Remain available to support the executive's schedule, including work that extends beyond traditional business hours when necessary.

Qualifications

• Candidates should be comfortable using Google Calendar and Microsoft Word.
• A Bachelor's degree is required.
• A 3.4 GPA or higher is preferred/expected.
• Resumes should clearly outline responsibilities in each previous position.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.