Administrative Operations Manager

uthscsa.edu; San Antonio, Northern (TX, KY); Hybrid; USD 42,000 - 68,000; Full time

Job summary

UT Health San Antonio is seeking an experienced Administrative Services Manager to oversee daily office operations, bookkeeping, reports, scheduling, records management and facilities coordination. The role collaborates with department leaders, coordinates HR activities for recruitment, maintains personnel records, and ensures policy compliance.

Strong MS Office skills and discretion are essential. This on-site position offers comprehensive benefits and opportunities to contribute to UT Health

Qualifications

• Five (5) years administrative experience is required.
• Bachelor's Degree degree required is required.

Responsibilities

• Organizes and directs office services and day-to-day operations and procedures to include bookkeeping, preparation of reports, coordinating medical staff appointments, mail and messenger services, records management, facilities management, and other administrative/clerical services as assigned.
• Researches, evaluates, and recommends office supplies and equipment purchases to minimize costs and meet department's operational needs.
• Coordinates and completes related human resources activities for recruitment and hiring of new faculty and staff.
• Oversees reporting of automated and manual time card transactions.
• Provides human resources support for department(s) or designated area(s) and acts as departmental liaison to Payroll, Human Resources or other Institution offices.
• Maintains and coordinates personnel record keeping and transactions for the department including staff recruitment, appointments, status changes, special leave requests, terminations, attendance records and department performance evaluations.
• Manages and coordinates the activities of office personnel by determining work procedures and assigning duties.
• Reviews work for exactness, neatness, and conformance to policies.
• Serves as a liaison between staff and departments to coordinate and provide overall continuity of staff activities.
• Performs all other duties as assigned.

Skills

Managerial/Supervisory

Administrative processes

MS Office suite

Confidentiality

Organizational skills

Communication

Interpersonal skills

Education

Bachelor's Degree

Job description

UT Health San Antonio is seeking an experienced Administrative Services Manager to oversee daily office operations, bookkeeping, reports, scheduling, records management and facilities coordination. The role collaborates with department leaders, coordinates HR activities for recruitment, maintains personnel records, and ensures policy compliance.

Strong MS Office skills and discretion are essential. This on-site position offers comprehensive benefits and opportunities to contribute to UT Health