Sr. Administrative Associate - College of AI, Cyber and Computing (CAICC), Computer Engineering

University of Texas at San Antonio; San Antonio (TX); On-site; USD 31,000 - 51,000; Full time

Job summary

The Senior Administrative Associate at The University of Texas at San Antonio provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks to directly contribute to the department's goals.

The position emphasizes strong communication, calendar management, and budget-related responsibilities, with primary on-campus duties in a dynamic university setting.

Qualifications

• Five (5) years of related work experience.
• Education may be substituted for experience on a one-for-one basis.
• Must maintain security and integrity of UTSA and its infrastructure per policy.

Responsibilities

• Manages administrative activities to ensure daily operations within the department run efficiently.
• Communicates clearly and ensures all team members are kept informed.
• Supports departmental/college projects by assisting management with timelines and tracking progress.
• Serves as a lead and coordinates the work of other administrative staff.
• Supports budget preparation by gathering and compiling information for budget planning.
• Maintains and updates departmental calendars, meetings schedules, and appointments.
• Provides administrative support, including drafting correspondence, preparing reports, and proofreading/editing documents.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Data Entry

Calendar Management

Customer Service Management

Content Design & Development

Database Management

Active Listening

Documentation & Records Management

Education

High School diploma, Vocational Training, or Apprenticeships in a related field

Tools

Microsoft Office Suite

Database Management

Job description

Sr. Administrative Associate - College of AI, Cyber andComputing (CAICC), Computer Engineering

Location: San Antonio, TX

Regular/Temporary: Regular

Job ID: 16327

Full/Part Time: Full Time

Position Information

The University of Texas at San Antonio (UT SanAntonio) is a nationally recognized, top-tier public researchuniversity that unites the power of higher education, biomedicaldiscovery and healthcare within one visionary institution. As thethird-largest research university in Texas and a CarnegieR1-designated institution, UT San Antonio is a model of access andexcellence — advancing knowledge, social mobility and public healthacross South Texas and beyond. UT San Antonio serves approximately42,000 students in 320 academic programs spanning science,engineering, medicine, health, liberal arts, AI, cybersecurity,business, education and more. With 17,000 faculty and staff, UT SanAntonio has also been recognized as a Top Employer in Texas byForbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: Up to $51,300/Annualized,commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will beaccepted through 11:59 PM CDT on 10/2/2026. At the discretion ofthe hiring department, this posting may close once a sufficientnumber of qualified applications have been received.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.
• Contact information for three professional references.

Job Details

Job Summary

The Senior Administrative Associate provides high-level supportto staff and faculty, ensuring efficient office operations andexercising independent judgment. This role includes a varietyof administrative, financial, and coordination tasks. TheSenior Administrative Associate ensures that daily operationsdirectly contribute to the department's goals and objectives.

Core Responsibilities

1. Manages administrative activities to ensure daily operationswithin the department or college run efficiently. Identifies areasfor improvement in the workflow and processes and providesrecommendations to increase efficiency.
2. Communicates clearly and ensures all team members are keptinformed by relaying messages, updates, and importantinformation.
3. Supports departmental/college projects by assisting managementwith timelines, tracking progress, and ensuring projects align withthe main goals.
4. Serves as a lead and coordinates the work of otheradministrative and support staff. Provides guidance, ensuresduties are performed correctly, and assists with administrativeissues as they arise.
5. Supports budget preparation by gathering and compilinginformation for budget planning. Organizes financial recordsand data sets for budget reporting.
6. Maintains and updates departmental calendars, meetingschedules, and appointments. Communicates any changespromptly to avoid conflicts or confusion.
7. Provides administrative support, including draftingcorrespondence, preparing reports, and performing quality control,such as proofreading and editing documents.
8. Performs other duties as assigned.

Required Qualifications

• High School diploma, Vocational Training, or Apprenticeships ina related field.
• Five (5) years of related work experience.
• At the discretion of the hiring department, education may besubstituted for experience on a one for one basis.
• This position may require the ability to maintain the securityand integrity of UT San Antonio and its infrastructure per TexasEO-GA-48.

Knowledge, Skills, and Abilities

• Microsoft Office Suite
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer Service Management
• Content Design & Development
• Database Management
• Business Process Improvement
• Active Listening

Working Conditions

• Office environment. Workdays, areas, and work hours mayvary based on departmental needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs aresedentary; if walking and standing are required, only occasionally.Ability to exert up to 10 pounds of force to lift, carry,push, pull, or otherwise move objects.

This position will work primarily on campus.Travel and parking expenses are the employee'sresponsibility.

This position is contingent upon a successful background check.Verification of a valid driver's license and Motor Vehicle Record(MVR) may be completed as applicable. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative actionemployer, it is the policy of The University of Texas at SanAntonio to promote and ensure equal employment opportunity for allindividuals regardless of race, color, religion, sex, genderidentity, sexual orientation, national origin, age, disability orgenetic information, and veteran status. The University iscommitted to the Affordative Action Program in compliance with allgovernment requirements to ensure nondiscrimination.