On-Campus Administrative & Operations Lead

University of Texas at San Antonio; San Antonio (TX); On-site; USD 52,000 - 64,000; Full time

Job summary

The Administrative Services Officer at The University of Texas at San Antonio will ensure efficient departmental operations by managing administrative, financial, and coordination tasks for both the Department of English and the Department of Philosophy & Classics.

The ASO works closely with the department chair, provides high-level staff support, exercises independent judgment, and follows established policies.

Qualifications

• High School Diploma required.
• Seven (7) years of related work experience.
• Ability to maintain security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Oversees daily operations to ensure efficiency. Optimizes workflows and improves processes. Coordinates with university stakeholders to achieve department or college goals. Uses independent judgment to make decisions.
• Collaborates with People Excellence and supports HR tasks. Handles recruitment and onboarding. Enters employee data into PeopleSoft on schedule. Meets deadlines from university stakeholders.
• Acts as the liaison to coordinate information flow. Improves employee awareness and engagement with clear communication.
• Supports departmental or college projects as the administrative contact. Tracks timelines and expenditures. Verifies documentation and ensures projects are completed on time.
• Supervises support staff and provides guidance on complex issues. Focuses on employee development through training and reviews. Ensures staff meet deadlines and follow procedures.
• Manages fiscal activities, including account reconciliation and cost analysis. Helps plan budgets. Monitors expenses and processes invoices. Prepares financial reports with the finance department.
• Manages course schedules and calendars. Organizes meetings, appointments, and travel for senior staff.
• Prepares and edits reports, presentations, and documents for senior staff. Ensures materials are accurate and professional for executive review and decision-making.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Documentation & Records Management

Data Entry

Call Management

Calendar Management

Customer Service Management

Database Management

Business Process Improvement

Active Listening

Education

High School Diploma

Bachelor's Degree in a relevant field

Job description

The Administrative Services Officer at The University of Texas at San Antonio will ensure efficient departmental operations by managing administrative, financial, and coordination tasks for both the Department of English and the Department of Philosophy & Classics.

The ASO works closely with the department chair, provides high-level staff support, exercises independent judgment, and follows established policies.