Senior Administrative Associate - Higher Ed Admin

utaustin; Utah; On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas at Austin offers a Senior Administrative Associate position within the Educational Leadership and Policy department. The role provides high‑level administrative and transactional support in a large academic setting.

Responsibilities include procurement and payments, document management, website and inventory duties, scheduling, events coordination, and room reservations. Strong organization and FERPA familiarity are essential.

Qualifications

• Bachelor's degree and three years of experience at the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience, including one year of experience at the Administrative Assistant level.

Responsibilities

• Procurement, purchasing & payments: manage department expenses and travel documentation.
• Document and request management: route, file, and sign documents; coordinate HR needs.
• Website, audit & inventory: maintain ERC website, support annual audits, track assets.
• Scheduling: manage calendars, track IRB/dates and training expirations.
• Events coordination: assist with department meetings, orientations, and receptions.
• Room reservations: manage ELP classrooms and spaces for events.

Skills

Administrative support

Calendar management

Communication skills

FERPA awareness

Education

Bachelor's degree

High school diploma or GED

Tools

DocuSign

Google Workspace

ContractsPlus

Job description

The University of Texas at Austin offers a Senior Administrative Associate position within the Educational Leadership and Policy department. The role provides high‑level administrative and transactional support in a large academic setting.

Responsibilities include procurement and payments, document management, website and inventory duties, scheduling, events coordination, and room reservations. Strong organization and FERPA familiarity are essential.