Senior HR Admin & Onboarding Specialist

University of Texas at Austin; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

University of Texas at Austin is seeking a Senior HR Administrative Associate for the Texas Institute for Electronics. The role coordinates HR operations including recruitment, onboarding, offboarding, affiliate management, and employee support, acting as the liaison among candidates, staff, managers, and departments.

The position emphasizes customer service, documentation accuracy, and collaboration across campus locations, with on-site duties at multiple Austin campuses.

Qualifications

• High school graduation or equivalent.
• 1+ years of progressively responsible administrative/HR-related experience.
• Experience coordinating multiple projects and deadlines.
• Customer service experience with diverse stakeholders.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams) and strong communication.
• Ability to travel to other locations as needed.

Responsibilities

• Support recruitment lifecycle for staff, faculty, and administrative roles.
• Coordinate interview schedules and logistics for hiring teams.
• Onboard new hires, manage communications, and coordinate access/equipment.
• Coordinate separations and offboarding activities.
• Monitor HR communications and respond to inquiries.
• Prepare reports, maintain records, and assist with data management.
• Identify process improvements and support HR leadership.

Skills

Office administration

Customer service

Multitasking

Communication

Attention to detail

Travel readiness

Team collaboration

Education

Bachelor’s degree (HR/Business or related)

Tools

Microsoft Word/Excel/Outlook/Teams

Visio

Smartsheet

Job description

University of Texas at Austin is seeking a Senior HR Administrative Associate for the Texas Institute for Electronics. The role coordinates HR operations including recruitment, onboarding, offboarding, affiliate management, and employee support, acting as the liaison among candidates, staff, managers, and departments.

The position emphasizes customer service, documentation accuracy, and collaboration across campus locations, with on-site duties at multiple Austin campuses.