Senior Administrative Associate, Business Affairs Office – Hybrid

Phase2 Technology; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

The University of Texas at Austin’s Cockrell School of Engineering seeks a Senior Administrative Associate in the Business Affairs Office to review and audit accounts payable documents and provide administrative support. You will handle entertainment and procard payments, coordinate supplies, organize meetings, and assist with vendor communications, DocuSign approvals, and front desk duties.

Candidates should have a bachelor’s degree with experience and strong communication skills, with the

Qualifications

• Bachelor's degree and three years of administrative experience, or high school graduation or GED and seven years of administrative experience.
• Ability to effectively prioritize and manage competing issues and deadlines.
• Demonstrated excellent verbal and written communication skills.
• Demonstrated ability to effectively work with a variety of business contacts, including faculty, staff, and administrative contacts through the university.
• Demonstrated ability to work effectively as a member of a team and individually.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Review, audit, and approve entertainment payment documents (VPEs) for academic departments and organized research units, ensuring accuracy and compliance with University and School level policies. Reviewing entertainment purchases made through UT Market and IDT to ensure appropriate approvals and documentation.
• Review, audit, and approve procard payment documents (VP7s) for academic departments and organized research units, ensuring accuracy and compliance with University and School level policies.
• Manage office operations such as ordering new supplies, submitting work order requests for team members, communicating/coordinating with vendors for water, shredding services, and coffee. Organizing BAO staff meetings and retreats, as well as other office-related tasks.
• Review DocuSign exception requests, OOEFs, and other business paperwork requiring the Chief Business Officer's approval.
• Other duties include but are not limited to signing for bursar/gift deposits received in the office, providing front desk support, triaging the BAO-accounting email inbox when needed, and occasionally filling in for other team members by reviewing / approving VP1, VP2, and/or VP5 payment vouchers.

Education

Bachelor's degree and three years of administrative experience, or high school graduation or GED and seven years of administrative experience

Job description

The University of Texas at Austin’s Cockrell School of Engineering seeks a Senior Administrative Associate in the Business Affairs Office to review and audit accounts payable documents and provide administrative support. You will handle entertainment and procard payments, coordinate supplies, organize meetings, and assist with vendor communications, DocuSign approvals, and front desk duties.

Candidates should have a bachelor’s degree with experience and strong communication skills, with the