Senior Administrative & HR Operations Specialist

utaustin; Austin (TX); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Competitive health benefits

Vision, Dental, Life, and Disability

Generous paid time off

Retirement plan with employer matching

Tuition assistance

Library and museum access

UT Shuttle and CapMetro transit pass

Job summary

The Texas Institute for Electronics (TIE) at UT Austin is seeking a Senior Administrative Associate to provide advanced administrative, HR, financial, logistical, and operational support. The role supports the Administrative Officer, manages payments, inventory, work orders, events, travel, supplies, and records.

It also assists HR with interviews and data management, supporting the CEO and CTO as needed. Based in Southeast Austin with occasional travel to the Pickle Research Campus, the

Responsibilities

• Support the Administrative Officer, handling special assignments and ad hoc requests as needed.
• Process routine payment vouchers in DEFINE (VP5s, VPEs, VP1s, and VP2s) and track each through final approval.
• Serve as inventory control coordinator, ensuring compliance with university policy. Maintain equipment inventory records, submit annual inventory reports, and prepare annual inventory certifications.
• Submit and track work orders for service, construction, moving, surplus, and event needs. Order office supplies.
• Organize events and meetings, including securing space and coordinating catering.
• Arrange travel for staff and visitors as requested.
• Assist the HR department by handling interview scheduling, data management and reporting, hiring processes, and other areas. Maintain records of office assignments.
• Provide backup support to HR and Administrative personnel to ensure continuity during absences, peak workloads, and special projects, driving to other locations as needed. Activities may include onboarding and offboarding staff, part‑time/temporary employees, and contractors/affiliates; scheduling and hosting on‑site interviews for visiting candidates; logging HR data; and supporting other HR activities.
• Provide clerical and administrative support to the Chief.

Job description

The Texas Institute for Electronics (TIE) at UT Austin is seeking a Senior Administrative Associate to provide advanced administrative, HR, financial, logistical, and operational support. The role supports the Administrative Officer, manages payments, inventory, work orders, events, travel, supplies, and records.

It also assists HR with interviews and data management, supporting the CEO and CTO as needed. Based in Southeast Austin with occasional travel to the Pickle Research Campus, the