Senior Administrative Assistant, University Senate

Michigan Tech; Houghton (MI); On-site; USD 20,000 - 29,000; Full time

Job summary

Michigan Technological University in Houghton, MI, seeks a Senior Office Assistant for the Office of the Provost and University Senate. The role provides professional and administrative support, coordinating all facets of the University Senate.

Responsibilities include budget management, meeting preparation, minutes transcription, CMS/website maintenance, and ensuring accessibility. The position emphasizes detail, customer service, and adherence to policies.

Qualifications

• Excellent interpersonal, customer service and oral/written communication skills.
• Demonstrated ability to meet deadlines amid interruptions and manage multiple tasks.
• Ability to learn technical software and be self-motivated.

Responsibilities

• Assist in technical preparation of Senate proposals and maintain accessibility of the Senate website.
• Manage the Senate budget, purchasing, and payroll; prepare and submit budget documents and forms.
• Prepare Senate meeting agendas and coordinate distribution; run in-person and online meetings via Zoom.
• Transcribe and summarize Senate minutes; maintain Google Groups and Drives for committees.
• Organize agendas for Senate Executive Committee meetings; attend and assist at meetings.
• Maintain Senate archives and prepare presentations for the Board of Trustees.
• Provide routine correspondence, data entry, and respond to information requests on Senate activities.

Skills

Communication skills

Customer service

Prioritization

Detail oriented

Education

High school diploma

Bachelor’s degree desired

Tools

Microsoft Office

Google Workspace

CMS like Modern Campus

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Job description

Michigan Technological University in Houghton, MI, seeks a Senior Office Assistant for the Office of the Provost and University Senate. The role provides professional and administrative support, coordinating all facets of the University Senate.

Responsibilities include budget management, meeting preparation, minutes transcription, CMS/website maintenance, and ensuring accessibility. The position emphasizes detail, customer service, and adherence to policies.