Executive Assistant to Senate Leadership

University of California; Berkeley (CA); Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

Remote work option (1 day/week)

UC benefits

Job summary

University of California, Berkeley is seeking an Administrative Assistant, Academic Senate to support the Divisional Council, committees, and executive leadership. The role involves coordinating meetings, preparing agendas and minutes, managing records, and handling sensitive inquiries with discretion.

The position supports the chair, vice chair, and executive director while ensuring timely, accurate information flow.

Qualifications

• Thorough knowledge of administrative procedures and processes.
• Experience merging multiple PDFs into a single document.
• Strong verbal and written communication, multitasking, and time management.
• Ability to communicate effectively with all levels of staff and external constituencies.
• Familiarity with travel and entertainment policy in higher education.

Responsibilities

• Provide administrative support to the Divisional Council and Committee on Faculty Awards & Lectures (FAL).
• Draft minutes, compile agendas, and manage records and archives.
• Coordinate meetings logistics, including facilities and AV equipment.
• Prepare correspondence and written materials for department management and faculty.
• Edit and proofread materials for content consistency.
• Oversee daily operations for the executive's office and prepare briefing materials.

Skills

Administrative procedures

Word processing

Spreadsheets

Databases

Communication skills

FERPA knowledge

Education

High school diploma or equivalent

Tools

PDF merging

Job description

University of California, Berkeley is seeking an Administrative Assistant, Academic Senate to support the Divisional Council, committees, and executive leadership. The role involves coordinating meetings, preparing agendas and minutes, managing records, and handling sensitive inquiries with discretion.

The position supports the chair, vice chair, and executive director while ensuring timely, accurate information flow.