Part-Time Senate Admin Specialist – Scheduling & Tech

University-of-Main; Orono (ME); Hybrid; USD 26,174,000 - 31,685,000; Part time

Job summary

The University of Maine seeks an Administrative Specialist CL2 to serve as the primary contact for the Faculty Senate, providing essential administrative support and coordinating communications, calendars, and minutes. The role includes managing digital filing, budgets, and the Senate website, with hybrid meeting tech support for remote participation.

This part‑time, 20 hour/week position runs 11 months (August 1–June 30) with a $20.39/hour pay and flexible scheduling in consultation with the

Qualifications

• High school diploma or GED required with two years of administrative support experience.
• Experience maintaining records and files, preparing meeting agendas/minutes, and monitoring budgets preferred.
• Proficiency with Google Workspace, Zoom, WordPress, and basic multimedia updates.
• Ability to manage multiple tasks, prioritize, and communicate effectively with diverse stakeholders.

Responsibilities

• Handle communications for the Faculty Senate and prepare customized memos for non‑routine issues.
• Maintain digital filing systems and manage permissions in Google Docs.
• Scan, link, and route documents; track workflows for Senate motions.
• Track expenditures and budgets; maintain databases.
• Summarize meeting recordings into written minutes; schedule events and catering/room bookings.
• Develop and update the Faculty Senate website; assist with multimedia and surveys.

Skills

Verbal and written communication

Meeting coordination

Budget tracking

Database maintenance

Multi-tasking

Zoom facilitation

Education

High school diploma or GED

Tools

Google Workspace

Zoom

WordPress

Scheduling polls / calendar invites / surveys

Job description

The University of Maine seeks an Administrative Specialist CL2 to serve as the primary contact for the Faculty Senate, providing essential administrative support and coordinating communications, calendars, and minutes. The role includes managing digital filing, budgets, and the Senate website, with hybrid meeting tech support for remote participation.

This part‑time, 20 hour/week position runs 11 months (August 1–June 30) with a $20.39/hour pay and flexible scheduling in consultation with the