Senior Executive Assistant to the President & Provost

State of Minnesota; Winona (MN); On-site; USD 47,000 - 64,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Health insurance and retirement plans

Job summary

Winona State University in Winona, MN is seeking a dedicated Assistant to the President & Provost (Office & Administrative Specialist Senior) to provide senior level administrative support to the President and Provost and assist the Executive Assistant II.

The role requires handling confidential information, coordinating schedules, supporting budgeting and labor relations data under Minnesota State policies, and maintaining strong campus partnerships.

Qualifications

• One year of assistant or office manager experience supporting a senior level position.
• Bachelor’s degree may substitute for one year; Associate's for six months; degree in Business Administration or Communications or a related field.
• Excellent interpersonal and communication skills; ability to interact with diverse populations.
• Excellent decision‑making and critical thinking skills.
• Experience working with highly confidential information.
• Ability to establish and maintain effective working relationships with administrators, faculty, staff, students, and the public.
• Strong organizational and multitasking abilities.
• Incumbent possesses ability to “troubleshoot” situations and skills in conflict resolution.
• Proficient computer knowledge, including Word, Excel, Access, PowerPoint, and Outlook to perform accurate and efficient duties related to office management for the President and Provost

Responsibilities

• To provide senior level administrative support and assistance to the President and Provost and assist the office Executive Assistant II in managing the President’s Office and Office of Academic Affairs.
• Maintain confidentiality when processing information, data, and budgets that pertain to collective bargaining and labor relation decisions.
• Support labor relations proposals and decisions at system and local levels, or to settle grievances.

Skills

Interpersonal communication

Confidential information handling

Organizational skills

Autonomy

Education

Bachelor’s degree in Business Administration or related field

Tools

Word

Excel

Access

PowerPoint

Outlook

Job description

Winona State University in Winona, MN is seeking a dedicated Assistant to the President & Provost (Office & Administrative Specialist Senior) to provide senior level administrative support to the President and Provost and assist the Executive Assistant II.

The role requires handling confidential information, coordinating schedules, supporting budgeting and labor relations data under Minnesota State policies, and maintaining strong campus partnerships.