Operations Coordinator, Undergraduate Education

Michigan Technological University; Atlantic Mine (MI); On-site; USD 52,000 - 64,000; Full time

Job summary

Michigan Technological University in Houghton, MI seeks an Operations Coordinator to support the Associate Provost for Undergraduate Education and allied units. The role focuses on efficient administration, workflow oversight, and continuous improvement of office operations.

You will coordinate budgets, travel, and personnel processes while collaborating with faculty and staff to ensure timely, accurate information and compliant reporting across APUE programs.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• At least 2 years of Administrative Office Management experience.
• Strong written and interpersonal communication abilities.
• Experience with financial reports using software systems.

Responsibilities

• Serve as the executive assistant to the APUE/Dean, including managing the Associate Provost’s schedule, travel arrangements, and meeting prep.
• Manage daily operations of the APUE offices, performing complex confidential administrative tasks.
• Communicate effectively with faculty, staff, and students to optimize department operations and meet deadlines.
• Coordinate staff appointments, adjunct faculty appointments, and yearly reviews.
• Prepare and submit financial paperwork, including budget transfers and payroll reallocations, with the budget/financial manager.
• Assist with dashboards and annual reporting for enrollment, sponsorship, and project metrics.

Skills

Administrative Office Mgmt

Communication

Diversity & Collaboration

Project Management

Safety Knowledge

Education

Bachelor’s degree

Tools

BANNER

WebFocus

ASPIRE

Concur

Job description

Michigan Technological University in Houghton, MI seeks an Operations Coordinator to support the Associate Provost for Undergraduate Education and allied units. The role focuses on efficient administration, workflow oversight, and continuous improvement of office operations.

You will coordinate budgets, travel, and personnel processes while collaborating with faculty and staff to ensure timely, accurate information and compliant reporting across APUE programs.