Executive Admin Assistant: Governance & Meetings (Remote 1 day/wk)

University of California-Berkeley; Berkeley (CA); Hybrid; USD 44,000 - 47,000; Full time

Benefits offered by this job

Remote work

Job summary

The University of California, Berkeley is seeking an Academic Senate Administrative Assistant to manage the full operations of the academic or non-academic organization within the Academic Senate office. You will support the Divisional Council and committees, coordinate meetings, prepare agendas and minutes, and maintain records with discretion.

You will also oversee daily office operations for the executive office, handle requests, compile briefing materials, and ensure timely communications

Qualifications

• High school diploma or equivalent; strong communication and multitasking skills.
• Experience with administrative procedures, finance, HR, travel, and entertainment policy.
• Ability to handle confidential information with discretion.
• Experience with merging PDFs and preparing documents.
• Strong written and verbal communication across levels.

Responsibilities

• Provide administrative support to Divisional Council and FAL meetings.
• Prepare agendas, minutes, annual reports, and archival records.
• Coordinate logistics for meetings (facilities, AV, web postings).
• Draft correspondence and briefing materials for management.
• Edit materials for content consistency.
• Oversee daily office operations for executive office.
• Support chair and vice chair, handle inquiries and route to staff.
• Organize ad hoc committees and special task forces.
• Research and summarize issues for briefing materials.
• Prepare materials for Academic Council meetings.

Skills

Administrative procedures

Verbal and written communication

Time management

Discretion & confidentiality

Multi-tasking

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Databases

PDF handling

Job description

The University of California, Berkeley is seeking an Academic Senate Administrative Assistant to manage the full operations of the academic or non-academic organization within the Academic Senate office. You will support the Divisional Council and committees, coordinate meetings, prepare agendas and minutes, and maintain records with discretion.

You will also oversee daily office operations for the executive office, handle requests, compile briefing materials, and ensure timely communications