Senior Administrative Assistant

M&T Bank; City of Rochester (NY); On-site; USD 28,000 - 47,000; Full time

Job summary

M&T Bank in Rochester, NY, is seeking a senior-level secretary/administrative professional to support senior management. You will serve as a liaison, prepare correspondence, and manage complex schedules, travel arrangements, and high‑level communications.

You will handle expense records, assist with management letters and meeting minutes, and help ensure compliance with risk controls. An Associate's degree and at least four years of progressive admin experience are required; compensation ranges

Qualifications

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
• Bank pay range information provided: $20.55 - $34.25 hourly (USD).

Responsibilities

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Create non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Skills

Administrative support

Calendar management

Travel coordination

Expense tracking

Education

Associate's degree

Job description

Overview:

Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank

Primary Responsibilities:

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Creates non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required:

Associate's degree or equivalent in experience

4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Rochester, New York, United States of America