Senior Administrative Assistant - Corporate Services

M&T Bank Corporation; Buffalo (NY); Hybrid; USD 29,000 - 47,000; Full time

Job summary

M&T Bank Corporation is hiring for a hybrid role in Buffalo, NY, serving as high-level administrative support to the Head of Corporate Services. The position requires on-site presence four days per week at 345 Main Street, Buffalo.

Responsibilities include calendar management, travel arrangements, expense processing, and coordinating meetings and events for the division. The ideal candidate brings an associate degree and several years of secretarial or administrative experience, with Workday

Qualifications

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.
• Workday experience.

Responsibilities

• Heavy calendar management, schedules and reschedules of travel.
• Serve as a liaison between manager and bank personnel.
• Prepare and arrange business presentations, management letters, and other communications.
• Book and monitor travel arrangements (flights, hotels, transfers).
• Track and process expense reports in a timely manner.
• Maintain financial expense records and supervise the front desk on the 18th floor.

Education

Associate's degree

Tools

Workday

Job description

Overview

Provides high level, more complex administrative support to the Head of Corporate Services and the Corporate Services department. Work Model & Office Locations: This role follows a hybrid work model, requiring onsite presence four days per week at M&T Bank’s corporate headquarters 345 Main Street, Buffalo, NY.

Primary Responsibilities

• Responsible for heavy calendar management, schedules and reschedules of travel. This also includes monitoring emails and actioning urgent items to ensure they are seen and addressed in a timely fashion.


• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.


• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.


• Creates non-routine correspondence and communications on behalf of manager.


• Responsible for booking and monitoring travel arrangements (flights, hotels, ground transfers, etc.).


• Tracks and processes expense reports in a timely manner.


• Prepare disbursements and billings for approval.


• Maintains financial expense records.


• Supervision of the front desk receptionist for the 18th floor and their work.


• Point of contact to plan and execute event planning needs for the division. This is inclusive of Town Hall meetings, engagement events and all other events for Corporate Services.


• Assists with updating the Insider and CommunityOne page for the division.


• Partner with the Corporate Services senior leadership team to provide support and attend meetings as needed.


• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.


• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.


• Promote an environment that supports belonging and reflects the M&T Bank brand.


• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.


• Complete other related duties as assigned.

Education and Experience Required

• Associate's degree or equivalent in experience.


• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.

Education and Experience Preferred

• Workday Experience

Salary

The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Buffalo, New York, United States of America

About M&T Bank

Great companies have an enduring sense of purpose. At M&T, our purpose is a simple one: make a difference in people’s lives and uplift the communities we serve. M&T Bank Corporation is a financial holding company headquartered in Buffalo, New York. M&T’s affiliates offer advice, guidance, expertise and solutions across the entire financial spectrum, combining M&T Bank’s traditional banking services with the wealth management and institutional capabilities offered by Wilmington Trust. M&T Bank has a network of over 1,000 branches and 2,200 ATMs that span 12 states from Maine to Virginia and Washington, D.C. For more than 165 years, M&T has strived to take an active role in our communities and build long-lasting relationships with our customers. We are a bank for communities—combining the capabilities of a large bank with the care of a locally focused institution. As an employer of choice, we are proud to offer competitive benefits ranging from medical and retirement to forty hours of paid volunteer time, each year. Our core values – integrity, ownership, collaboration, curiosity, and candor – drive the work we do. We seek to further build upon our record of success by bringing in top talent and fresh skill sets while continuing to support the growth and development of all our team members.

Drug-Free Workplace

M&T Bank Corporation has policies and procedures in place to promote a drug free workplace.

Equal Employment Opportunity

M&T Bank is unwavering when it comes to providing equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, ethnicity, sex, gender identity, age, disability, citizenship, pregnancy, veteran status, military status, marital status, sexual orientation, genetic information or any other characteristic protected under applicable federal, state or local laws.