Senior Administrative Assistant

M&T Bank; City of Rochester (NY); On-site; USD 28,000 - 47,000; Full time

Job summary

M&T Bank in Rochester, NY is seeking a skilled administrative professional to provide advanced secretarial support to a senior manager. You will manage calendars, coordinate travel, prepare communications, and handle non-routine correspondence to keep the department operating smoothly.

The role requires an associate degree and at least four years of progressive secretarial/administrative experience, with attention to compliance and risk controls in a regulated banking environment.

Qualifications

• Associate's degree or equivalent in experience.
• 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job.

Responsibilities

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Creates non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Skills

Secretarial skills

Calendar management

Travel coordination

Education

Associate's degree

4 years progressive secretarial/administrative experience

Tools

Microsoft Office

PowerPoint

Excel

Job description

Overview

Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank

Primary Responsibilities

• Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters.
• Creates non-routine correspondence and communications on behalf of manager.
• Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department.
• Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes.
• Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements.
• Prepare disbursements and billings for approval. Maintains financial expense records.
• Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
• Promote an environment that supports belonging and reflects the M&T Bank brand.
• Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
• Complete other related duties as assigned.

Education and Experience Required

Associate's degree or equivalent in experience

4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $20.55 - $34.25 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location

Rochester, New York, United States of America