Senior Administrative Assistant, Transportation & Exec Support

Yale Cancer Center; New Haven, Northern (CT, KY); On-site; USD 47,000 - 58,000; Full time

Job summary

Yale Cancer Center in New Haven, CT seeks a Senior Administrative Assistant 2 to provide high-level administrative support to the Office of Institutional Affairs. You will manage complex calendars, travel logistics, communications, and events for senior leaders, ensuring discretion and efficiency.

The role requires strong organizational skills, attention to detail, and a proactive approach to supporting institutional priorities, with collaborations across multiple Yale departments and external

Qualifications

• Plan, prioritize, and manage a high volume of administrative tasks with precision and efficiency.
• Strong verbal and written communication skills; professional and diplomatic interaction with leaders.
• Advanced proficiency in Microsoft Office and data collection/reporting tools; ability to learn new systems.
• Ability to manage competing priorities and maintain confidentiality in a collaborative team.
• Identify and resolve challenges to ensure smooth event delivery and office operations.

Responsibilities

• Provide administrative leadership and oversee projects with leadership guidance.
• Oversee daily office operations, calendars, budgeting, and travel coordination.
• Draft minutes and prepare materials for presentations and meetings.
• Prioritize and assign work, ensuring appropriate coverage for department priorities.
• Attend meetings and maintain documentation, procedures, and records.
• Greet visitors and screen communications; manage calls and information requests.
• Coordinate internal communications and support executive-level meetings.
• Support special projects and process improvements across the department.
• Assist with procurement, facilities coordination, and travel-related tasks.

Skills

Time management

Communication skills

Microsoft Office proficiency

Data collection & reporting tools

Education

High School Diploma or equivalent

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Qualtrics

Job description

Yale Cancer Center in New Haven, CT seeks a Senior Administrative Assistant 2 to provide high-level administrative support to the Office of Institutional Affairs. You will manage complex calendars, travel logistics, communications, and events for senior leaders, ensuring discretion and efficiency.

The role requires strong organizational skills, attention to detail, and a proactive approach to supporting institutional priorities, with collaborations across multiple Yale departments and external