Executive Admin Lead - Research Ops (Hybrid)

Yale University; New Haven (CT); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model

Travel coordination

Job summary

Yale University in New Haven, CT, is seeking a Senior Administrative Assistant 2 to provide high-level confidential support to the Vice Chair of Research in Emergency Medicine. You will lead administrative staff, coordinate calendars, travel, and expenses, and streamline office operations across the department.

The role requires strong organizational, communication, and people skills, with experience managing executive-level faculty support and a track record of improving processes in a hybrid,

Qualifications

• Eight years of related work experience, six in the same job family at the next lower level, and a high school level education.
• Six years of related work experience with an Associate's degree.
• Two years of related work experience with a Bachelor's degree or equivalent combination.

Responsibilities

• Leads a unit or function, coordinating projects and workload for at least two full-time staff.
• Directs daily office operations, manages calendars and calls, and escalates issues as needed.
• Oversees budgets, spending, and procurement-related requests.
• Develops, implements, and streamlines office procedures to improve efficiency.
• Drafts and reviews substantive communications and presentations.

Skills

Executive support

Calendar management

Microsoft Office

Travel coordination

Communication skills

Education

High school diploma

Associate's degree

Bachelor's degree

Tools

Workday

Job description

Yale University in New Haven, CT, is seeking a Senior Administrative Assistant 2 to provide high-level confidential support to the Vice Chair of Research in Emergency Medicine. You will lead administrative staff, coordinate calendars, travel, and expenses, and streamline office operations across the department.

The role requires strong organizational, communication, and people skills, with experience managing executive-level faculty support and a track record of improving processes in a hybrid,