Senior Administrative Specialist, Faculty Appointments

Yale Cancer Center; New Haven (CT); Hybrid; USD 37,000 - 52,000; Full time

Job summary

Yale Cancer Center in New Haven is seeking a Senior Administrative Assistant to provide high-level support for faculty in MBB and MCDB, coordinating calendars, travel, and procurement, while ensuring compliance with university policies.

The role requires managing multiple priorities with professionalism and discretion, in a hybrid schedule with on-site and remote work, and collaborating with a team to support seminars, recruitment, and academic activities.

Qualifications

• Six years of related work experience, including four in the same job family.
• Experience with academic appointment processes, policies, and procedures.
• Experience with expense reporting, credit card reconciliation, procurement, and travel coordination.
• Excellent written and verbal communication skills with a commitment to customer service.
• Ability to manage competing priorities and work independently or collaboratively.

Responsibilities

• Serves as the principal source of information regarding policies and procedures related to faculty appointments.
• Receives and reviews forms related to faculty administrative transactions for errors and omissions.
• Inputs data into databases and runs reports to verify accuracy and integrity of data.
• Ensures timely reviews for reappointments and promotions by establishing reasonable schedules.
• Coordinates the electronic and secure distribution of appointment and promotion documents to appropriate committee members.

Skills

Advanced administration

Academic appointments

Finance & expenses

Communication

Prioritization

Education

Six years related work experience

High school level education

Associate's Degree

Bachelor's Degree

Job description

Yale Cancer Center in New Haven is seeking a Senior Administrative Assistant to provide high-level support for faculty in MBB and MCDB, coordinating calendars, travel, and procurement, while ensuring compliance with university policies.

The role requires managing multiple priorities with professionalism and discretion, in a hybrid schedule with on-site and remote work, and collaborating with a team to support seminars, recruitment, and academic activities.