Hybrid Senior Administrative Assistant — Events & Admin

Yale University; United States; Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Yale University is seeking a Senior Administrative Assistant to provide essential support across departments, manage calendars, coordinate travel, organize events, and handle financial transactions with discretion. The role demands high-level organizational and communication skills to interact with faculty, staff, and external stakeholders.

The ideal candidate will bring strong customer service, confidentiality, and the ability to manage competing priorities in a dynamic academic environment.

Qualifications

• Six years of related work experience with progression.
• High school education or higher, or equivalent combination.
• Experience in scheduling, expense processing, and report preparation.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Oversees preparation of materials for grants, contracts and budgets.
• Provides editorial support for journals and publications.
• Determines needs for events and coordinates travel arrangements.
• Greets visitors, screens calls, and handles mail.
• Formats, proofs, and edits correspondence and reports.
• Coordinates travel and schedules meetings.

Skills

Organizational Skills

Communication Skills

Administrative Proficiency

Customer Service

Confidentiality

Education

High school diploma

Associate's degree

Bachelor's degree in a related field

Equivalent combination of experience and education

Tools

Workday

Epic

Microsoft Office

Job description

Yale University is seeking a Senior Administrative Assistant to provide essential support across departments, manage calendars, coordinate travel, organize events, and handle financial transactions with discretion. The role demands high-level organizational and communication skills to interact with faculty, staff, and external stakeholders.

The ideal candidate will bring strong customer service, confidentiality, and the ability to manage competing priorities in a dynamic academic environment.