Senior Administrative Assistant — Hybrid

Yale University; New Haven (CT); Hybrid; USD 86,789,000 - 96,432,000; Full time

Job summary

Yale University in New Haven, CT, seeks a Senior Administrative Assistant to provide essential support across departments. You will manage complex calendars, coordinate travel, organize events, and assist with financial transactions, working with faculty and staff.

The role requires organization, communication, and discretion, with experience supporting academic or medical environments preferred. The position is hybrid, salary is in the posted range, and background checks apply.

Qualifications

• Six years of related work experience, with progression within the same job family.
• Experience handling administrative tasks such as scheduling and travel coordination.
• Ability to manage confidential information with discretion.

Responsibilities

• Oversees and coordinates administrative, program, and office activities.
• Instructs and coordinates support staff and manages expenditures.
• Provides editorial support and proofreads material for accuracy.
• Coordinates travel, meetings, and event logistics.
• Greets visitors and handles inquiries; screens calls and mail.
• Prepares materials for grants, contracts, and budgets.

Skills

Administrative Proficiency

Customer Service

Confidentiality and Judgment

Event Planning

Higher Education Experience

Financial Management

Adaptability and Initiative

Education

Bachelor's degree in related field

Associate's degree

High school diploma or equivalent

Tools

Workday

Epic

Job description

Yale University in New Haven, CT, seeks a Senior Administrative Assistant to provide essential support across departments. You will manage complex calendars, coordinate travel, organize events, and assist with financial transactions, working with faculty and staff.

The role requires organization, communication, and discretion, with experience supporting academic or medical environments preferred. The position is hybrid, salary is in the posted range, and background checks apply.