Senior Administrative Coordinator for Programs & Events

Yale University; New Haven (CT); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Yale University in New Haven seeks a Senior Administrative Assistant to support multiple teams at the Poorvu Center for Teaching and Learning. The role involves coordinating office activities, scheduling, travel, events, and handling billing and invoices.

The ideal candidate will have strong interpersonal and communication skills, experience with Workday and calendar systems, and a proven ability to manage multiple tasks with attention to detail in a fast-paced environment.

Qualifications

• Six years of related work experience with four in the same job family
• Bachelor's degree in a related field may substitute for experience
• Equivalent combination of experience and education accepted

Responsibilities

• Oversees administrative, program, and office activities.
• Prepares materials for grants, contracts and budgets.
• Coordinates travel arrangements and meetings.
• Greets visitors and screens communications.

Skills

Interpersonal skills

Customer service

Verbal communication

Written communication

Organizational skills

Attention to detail

Calendar management

Problem solving

Team collaboration

Education

Bachelor's degree in related field

Tools

Workday

iCloud calendar

Outlook

Microsoft Office

Google Forms

Job description

Yale University in New Haven seeks a Senior Administrative Assistant to support multiple teams at the Poorvu Center for Teaching and Learning. The role involves coordinating office activities, scheduling, travel, events, and handling billing and invoices.

The ideal candidate will have strong interpersonal and communication skills, experience with Workday and calendar systems, and a proven ability to manage multiple tasks with attention to detail in a fast-paced environment.