Senior Administrative Assistant to Transportation Director

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 33,000 - 45,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking a skilled administrative assistant with strong secretarial experience and a focus on accurate record-keeping and calendar management. The role requires proficient MS Office use, precise communication, and the ability to handle multiple priorities in a public education setting.

The position involves coordinating daily transportation department activities, supporting budget processes, and ensuring confidentiality in district matters.

Qualifications

• High school diploma or GED required.
• Three years secretarial experience, preferably in a public education environment.
• Clear and valid Texas driver’s license and maintain a driving record per Texas School Bus Driver requirements.
• Demonstrated computer skills with experience in Microsoft Office Suite.
• Strong organizational skills and ability to manage multiple projects professionally.
• Proficient in general office management procedures including training others.
• Clear and concise written and oral communication.
• Coordinate daily activities and/or schedule.
• Ability to exercise independent judgment, prioritize tasks and work independently.
• Experience with operation, use and care of office equipment.
• Knowledge of business English, spelling, punctuation and grammar.
• Knowledge of financial records and budget process.
• Flexibility and adaptability across situations.
• Integrity and confidentiality in district issues.
• CFISD proficiency test with score 85+ preferred.

Responsibilities

• Create meeting agendas and record meeting minutes.
• Handle telephone and e‑mail communications and respond to inquiries.
• Take accurate messages and route to staff.
• Prepare correspondence, reports, forms and board agenda items.
• Manage director’s and department calendar and mail.
• Monitor attendance and reconcile absences for transportation staff.
• Arrange travel and hotel accommodations and expense reports.
• Schedule and prepare for department meetings and staff development.
• Maintain files and attendance/leave records.
• Assist with department budget calculations and monthly reconciliations.
• Process office supply orders and monitor budget accounts.
• Provide backup support for other secretarial, payroll and dispatch roles.
• Occasional travel to other transportation centers and district facilities.
• Represent the district positively to parents and community.

Skills

Secretarial experience

Organizational skills

Communication skills

Independent judgment

Time management

Microsoft Office

Office equipment operation

Budget knowledge

Confidentiality

Texas driver’s license

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Cypress-Fairbanks ISD is seeking a skilled administrative assistant with strong secretarial experience and a focus on accurate record-keeping and calendar management. The role requires proficient MS Office use, precise communication, and the ability to handle multiple priorities in a public education setting.

The position involves coordinating daily transportation department activities, supporting budget processes, and ensuring confidentiality in district matters.