Senior Administrative Assistant to Transportation Director

Cypress-Fairbanks Independent School District; Cypress (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant III to support the Director of Transportation. The role requires strong secretarial experience, solid computer skills, and the ability to manage the department’s calendar and communications.

The position is 244 days, with a salary of $38,788 per year, and involves coordinating travel, budgets, and department activities. Starting date is immediate, with open application until filled.

Qualifications

• High school diploma or GED required.
• Three years secretarial experience, preferably in public education.
• Clear and valid Texas driver’s license and acceptable driving record as per Texas School Bus Driver’s requirements.
• Demonstrated computer skills with Microsoft Office Suite.

Responsibilities

• Create meeting agendas and attend department meetings for recording and distributing meeting minutes.
• Place and receive telephone and e-mail communications and answer inquiries within assigned scope of responsibility.
• Take accurate messages and route to appropriate staff.
• Prepare correspondence, reports, forms, board agenda items and department publications.
• Manage the director’s and the department’s calendar and mail.
• Manage absences and weekly attendance reports of the transportation administrative team.
• Reconcile absences utilizing the district’s automated absence reporting program.
• Arrange travel and hotel accommodations, conference registrations and expense reports for various staff members.
• Schedule, coordinate and prepare for special events and meetings specific to the department.
• Prepare materials and space needed for meetings and staff development sessions.
• Create and maintain files and records to include attendance reports and leave records.
• Assist with the preparation, calculation and execution of the department budget and monthly reconciliation reports.
• Manage and process all office supply orders for transportation.
• Monitor various budget and activity accounts.
• Assist as a backup for other secretarial, payroll and dispatch positions.
• Occasional travel to other transportation centers and various district facilities.
• Represent the district in a positive manner to parents, community members, district personnel, vendors, TEA/Region IV contacts and others.
• Maintain confidential employee information and departmental matters and information.
• Perform other duties as assigned by the director.

Skills

Microsoft Office

Organizational skills

Communication

Budget process

Multitasking

Education

High school diploma or GED

Three years secretarial experience

Job description

Cypress-Fairbanks Independent School District is seeking an Administrative Assistant III to support the Director of Transportation. The role requires strong secretarial experience, solid computer skills, and the ability to manage the department’s calendar and communications.

The position is 244 days, with a salary of $38,788 per year, and involves coordinating travel, budgets, and department activities. Starting date is immediate, with open application until filled.