Dean’s Executive & Operations Partner

University of New England; Portland (ME); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health & dental options

Retirement plan match

Generous leave + holidays

Tuition waiver for employees & depend.

Job summary

University of New England in Maine is seeking a Senior Assistant to the Dean of the College of Professional Studies. You will manage the Dean's calendar, coordinate meetings across multiple units, and prepare briefing materials to support strategic priorities.

The role requires strong organizational skills, discretion with confidential information, and experience supporting executive leadership. It offers a structured office environment with travel and events coordination.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• 3–5 years of progressively responsible administrative support, preferably supporting executive leadership.
• Demonstrated experience managing complex calendars and coordinating multiple priorities.
• Excellent written and verbal communication skills.
• Exceptional organizational skills and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Ability to work independently while managing multiple competing priorities.

Responsibilities

• Manage the Dean's calendar and schedule meetings, events, travel, and priorities.
• Coordinate meetings across colleges, departments, and external partners.
• Prepare agendas, materials, presentations, and briefing documents.
• Attend meetings, take notes, and track follow‑up actions.
• Screen and prioritize communications and route inquiries.
• Coordinate travel and expense documentation.
• Support confidential correspondence, reports, and sensitive matters.
• Serve as central administrative resource for the Dean's Office.

Skills

Calendar management

Administrative support

Communication skills

Microsoft Office

Virtual meeting platforms

Independent work

Attention to detail

Discretion with confidential info

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Video conferencing tools

Job description

University of New England in Maine is seeking a Senior Assistant to the Dean of the College of Professional Studies. You will manage the Dean's calendar, coordinate meetings across multiple units, and prepare briefing materials to support strategic priorities.

The role requires strong organizational skills, discretion with confidential information, and experience supporting executive leadership. It offers a structured office environment with travel and events coordination.