Senior Administrative Assistant – Temporary (Data & Office)

University of Miami; Coral Gables (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Miami, College of Arts and Sciences – Department of Biology is seeking a Sr. Administrative Assistant for a full-time temporary role. The position supports the department leadership with daily clerical tasks, data preparation, and correspondence.

You will plan meetings, take minutes, manage calendars, travel arrangements, and create reports and presentations. Ideal candidates have a High School Diploma and 3+ years of relevant experience, with strong communication, teamwork,

Qualifications

• High School Diploma.
• Minimum 3 years of relevant experience.
• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Greets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Skills

Learning Agility

Teamwork

Communication

Technical Proficiency

Education

High School Diploma

Tools

Microsoft Office

Job description

The University of Miami, College of Arts and Sciences – Department of Biology is seeking a Sr. Administrative Assistant for a full-time temporary role. The position supports the department leadership with daily clerical tasks, data preparation, and correspondence.

You will plan meetings, take minutes, manage calendars, travel arrangements, and create reports and presentations. Ideal candidates have a High School Diploma and 3+ years of relevant experience, with strong communication, teamwork,