Senior Administrative Assistant & Reports Specialist

Bexar County; United States; On-site; USD 2,754,000 - 3,236,000; Full time

Job summary

Bexar County is hiring an Office Assistant III - C to perform general to complex secretarial duties, prepare complex reports, maintain computerized files, assist with budget preparation, and manage personnel records.

The role requires high school completion or GED with several years of administrative experience, data entry skills, and strong office procedures knowledge. A background check and pre-employment screenings are required, and overtime may be necessary.

Qualifications

• Graduation from High School or GED and 3 years administrative experience.
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.
• Skill in operating a personal computer, typewriter and other office equipment.
• Ability to enter data and file information; work independently; organize and record information accurately.
• Must secure and maintain a favorable background investigation and clearance.
• Pre-employment physical and a pre-employment drug screen required.
• May be required to work more than 40 hours during the workweek.

Responsibilities

• Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor.
• Maintains statistics and develops complex reports.
• Maintains and updates personnel records such as attendance.
• Assists with budget preparation and other related accounting functions.
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications.
• Answers telephone, routes calls and takes messages utilizing discretion and tact.
• Develops and maintains files.
• Copies information and distributes to appropriate location.
• Responds to general and complex questions and complaints regarding department or work.
• May supervise, lead or train administrative or clerical support personnel.
• May order and maintain supplies.
• May open and distribute mail.
• Performs related duties as required.

Skills

Computer literacy

Data entry

Independence

Communication skills

Education

High School Diploma or GED

Tools

Personal computer

Office equipment

Typewriter

Job description

Bexar County is hiring an Office Assistant III - C to perform general to complex secretarial duties, prepare complex reports, maintain computerized files, assist with budget preparation, and manage personnel records.

The role requires high school completion or GED with several years of administrative experience, data entry skills, and strong office procedures knowledge. A background check and pre-employment screenings are required, and overtime may be necessary.