Office Assistant III - C

Bexar County; United States; On-site; USD 2,754,000 - 3,236,000; Full time

Job summary

Bexar County is hiring an Office Assistant III - C to perform general to complex secretarial duties, prepare complex reports, maintain computerized files, assist with budget preparation, and manage personnel records.

The role requires high school completion or GED with several years of administrative experience, data entry skills, and strong office procedures knowledge. A background check and pre-employment screenings are required, and overtime may be necessary.

Qualifications

• Graduation from High School or GED and 3 years administrative experience.
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.
• Skill in operating a personal computer, typewriter and other office equipment.
• Ability to enter data and file information; work independently; organize and record information accurately.
• Must secure and maintain a favorable background investigation and clearance.
• Pre-employment physical and a pre-employment drug screen required.
• May be required to work more than 40 hours during the workweek.

Responsibilities

• Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor.
• Maintains statistics and develops complex reports.
• Maintains and updates personnel records such as attendance.
• Assists with budget preparation and other related accounting functions.
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications.
• Answers telephone, routes calls and takes messages utilizing discretion and tact.
• Develops and maintains files.
• Copies information and distributes to appropriate location.
• Responds to general and complex questions and complaints regarding department or work.
• May supervise, lead or train administrative or clerical support personnel.
• May order and maintain supplies.
• May open and distribute mail.
• Performs related duties as required.

Skills

Computer literacy

Data entry

Independence

Communication skills

Education

High School Diploma or GED

Tools

Personal computer

Office equipment

Typewriter

Job description

Job Title

Office Assistant III - C

Pay Rate Min to Mid Range $19.99 - $23.49

Time Type Full time

Summary

Under general supervision, is responsible for general to complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required.

Duties and Responsibilities

• Prepares and types moderately complex letters and memos utilizing a personal computer, typewriter and/or word processor
• Maintains statistics and develops complex reports
• Maintains and updates personnel records such as attendance
• Assists with budget preparation and other related accounting functions
• Enters and updates data in a personal computer or CRT utilizing spreadsheet or database applications
• Answers telephone, routes calls and takes messages utilizing discretion and tact
• Develops and maintains files
• Copies information and distributes to appropriate location
• Responds to general and complex questions and complaints regarding department or work
• May supervise, lead or train administrative or clerical support personnel
• May order and maintain supplies
• May open and distribute mail
• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education Development (GED) certificate, and three (3) years administrative experience in an office environment; or equivalent combination of education and experience
• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures
• Skill in operating a personal computer, typewriter and other office equipment
• Ability to accurately enter data and file information; ability to work independently; ability to organize, compile and record information accurately; ability to operate personal computer and basic office equipment; ability to establish and maintain effective working relationships with co-workers, County employees and the general public
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

Working Conditions and Physical Demands

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 15 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Employee Benefits

Bexar County offers employees a competitive salary, retirement, and benefits.

Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren).

Employee benefits are strategically designed to support an employee and family, work/life balance.

Employee Benefits | Bexar County, TX - Official Website

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Are you looking to join a team that values respect, integrity, teamwork, accountability, and excellence? Become one of our 5,000+ public servants committed to building a better community through quality services.

With nearly 5,000 employees from diverse backgrounds and disciplines, Bexar County offers a wide range of opportunities.

Our 18 locations and campuses throughout the county jurisdiction are testament to our expansive reach.

As public servants, Bexar County employees are dedicated to enhancing our community through exceptional service.

Join us and become part of an organization that values accountability, professionalism, and innovation, all while striving for excellence in service.

At Bexar County, we are committed to fostering a positive work environment that emphasizes reciprocity, professional growth, and a healthy work/life balance.

This mutual commitment is evident in the strong bonds we maintain with our employees, even into their retirement.