Senior Administrative Assistant — Office & Executive Support

CellCentric; Burlington (MA); In loco; USD 70.000 - 95.000; Tempo pieno

Descrizione del lavoro

CellCentric is seeking a Senior Administrative Assistant to provide high-quality support to senior leaders and oversee day-to-day administration of our Burlington, MA office. This role demands discretion, organization, and the ability to anticipate needs in a fast-growing biotech environment.

You will manage complex calendars, travel, meetings, and events, coordinate with HR, IT, and facilities, and contribute to cost-efficient office operations while upholding our core values of Trust, Respect,

Competenze

• 5+ years of administrative or executive support experience, preferably supporting senior leaders.
• Ability to manage multiple priorities in a fast-moving environment.
• Proficient with Microsoft Outlook, Word, PowerPoint, Excel, Teams.
• Excellent written and verbal communication skills.
• Experience in biotechnology or fast-paced professional settings preferred.
• Ability to work independently and as part of a team.

Mansioni

• Provide proactive administrative support to senior leaders, including calendar management and travel.
• Own day-to-day administration of the Burlington office and support US employees.
• Coordinate internal and external meetings, rooms, AV, catering, and logistics.
• Support meetings and events, including venue and travel coordination.
• Serve as a resource for employees, directing questions to appropriate resources.
• Partner with HR on onboarding and offboarding for US employees.
• Coordinate visitors, deliveries, building access, and reception needs.
• Liaise with building management, IT, facilities, and vendors to maintain office.
• Manage supplies and inventory; optimize costs.
• Create, edit, and format presentations, documents, and reports.
• Handle confidential information discreetly.
• Anticipate needs and take initiative with minimal direction.
• Provide additional administrative and project support across the US organization.

Conoscenze

Administrative support

Calendar management

Travel coordination

Microsoft Office

Communication skills

Confidential information handling

Independent problem solving

Team collaboration

Strumenti

Microsoft Outlook

Word

PowerPoint

Excel

Teams

Descrizione del lavoro

CellCentric is seeking a Senior Administrative Assistant to provide high-quality support to senior leaders and oversee day-to-day administration of our Burlington, MA office. This role demands discretion, organization, and the ability to anticipate needs in a fast-growing biotech environment.

You will manage complex calendars, travel, meetings, and events, coordinate with HR, IT, and facilities, and contribute to cost-efficient office operations while upholding our core values of Trust, Respect,