Senior Administrative Assistant - Legal/Compliance (Hybrid)

Virtua Health; Colorado; Hybride; USD 34 000 - 51 000; Plein temps

Avantages offerts par ce poste

Medical/dental/vision insurance

401(k) plan

Paid time off

Paid sick leave

Life insurance

Tuition assistance

Employee assistance program

Résumé du poste

Virtua Health is seeking an experienced administrative professional to provide general and advanced office support within a legal, compliance, or corporate counsel environment. You will handle confidential matters and assist with litigation-related tasks, contract management, and information protection.

The role supports office operations, prepares reports, manages budgets and calendars, coordinates travel, and leads other clerical staff.

Qualifications

• 3-5 years executive secretarial or administrative support experience.
• Computer user proficiency (Excel-Word-Power Point Outlook Internet).
• Excellent Communication skills (verbal-written-listening) in order to interact with employees at all levels and external clientele.
• Advanced organizational skills and the ability to work pro-actively with changing priorities.
• Working knowledge of organization policies and procedures or ability to quickly learn and operate within those parameters.

Responsabilités

• Responsible for smooth operation of the office. Troubleshoot problems and resolve issues involving office workflow. Coordinate department events and administratively support special projects.
• Screen phone calls and visitors, routing them to the appropriate party. Has regular contact with internal / external customers, suppliers, or employees. Address and resolve routine inquiries.
• Schedule appointments, meetings, conferences, and maintain calendar(s). May take dictation. Prepare meeting minutes and memos. Compose routine and advanced correspondence. Make travel arrangements and maintain itineraries as requested.
• Assist in the formulation of the department budget, business plan, or related planning functions.
• Prepare office expense reports and monitor invoices. Select and interpret data to produce specialized reports. Prepare data for presentations and special projects. Process time sensitive material. May assist in preparation and processing of department payroll.
• Maintain department records and files. Relay confidential information and often work with information of a sensitive nature. Process and/or maintain confidential or sensitive information.
• Lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow. Assist in training clerical or administrative personnel. Fill in for other administrative support personnel on an as-needed basis.
• Adapt developed procedures as assignments change; develop and adapt new office procedures as required by organizational changes or to ensure smooth office operation.

Connaissances

Executive support

Calendar management

Communication skills

Organizational skills

Formation

High School diploma

Secretarial training

Outils

Excel

Word

PowerPoint

Outlook

Internet

Description du poste

Virtua Health is seeking an experienced administrative professional to provide general and advanced office support within a legal, compliance, or corporate counsel environment. You will handle confidential matters and assist with litigation-related tasks, contract management, and information protection.

The role supports office operations, prepares reports, manages budgets and calendars, coordinates travel, and leads other clerical staff.