Legal Administrator (Hybrid - 3x a week in Secaucus, NJ)

QUEST DIAGNOSTICS INC; Secaucus (NJ); On-site; USD 71,635,000 - 100,289,000; Full time

Benefits offered by this job

Day 1 Medical

Dental & Vision for FT employees

401(k) with company match

Annual incentive plans

Education assistance

Job summary

Quest Diagnostics seeks a competent Legal Administrator to provide confidential executive-support to the Health Plans, Business Development and Government Affairs legal teams in Secaucus. The role requires strong organizational skills, experience as a legal secretary, and proficiency with Microsoft Office.

You will draft and revise documents, manage calendars, coordinate travel, prepare invoices and reports, and handle confidential materials with discretion.

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor's degree preferred.
• Minimum 5+ years as secretary with at least 3 years as a Legal Secretary.

Responsibilities

• Create and modify correspondence, documents, reports, and spreadsheets.
• Revise agreements and documents, proofread material.
• Track project progress, schedule calls, and set reminders.
• Prepare charts, spreadsheets, Visio charts, and PowerPoint presentations.
• Arrange travel and manage expense reports.
• Maintain attorneys' calendars and schedule meetings.

Skills

Analytical thinking

Prioritization

Communication skills

Learning agility

Teamwork

Accuracy

Education

High School Diploma

Associate degree

Bachelor's degree (preferred)

Tools

Microsoft Office

Survey Monkey

CounselLink

Job description

Job Description

Pay Range: $25 - $35 / hour

Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. Successful candidates may be eligible to receive annual performance bonus compensation.

Benefits Information

• Day 1 Medical, supplemental health, dental & vision for FT employees who work 30+ hours
• Best-in-class well-being programs
• Annual, no-cost health assessment program Blueprint for Wellness®
• healthyMINDS mental health program
• Vacation and Health/Flex Time
• 6 Holidays plus 1 'MyDay' off
• FinFit financial coaching and services
• 401(k) pre-tax and/or Roth IRA with company match up to 5% after 12 months of service
• Employee stock purchase plan
• Life and disability insurance, plus buy-up option
• Flexible Spending Accounts
• Annual incentive plans
• Matching gifts program
• Education assistance through MyQuest for Education
• Career advancement opportunities
• and so much more!

The Legal Administrator is responsible for providing highly confidential executive-level support to the legal team. Specifically, this role supports the Health Plans legal team; Business Development legal team; and the Government Affairs team.

Responsibilities

• Creates and modifies correspondence, documents, reports, and spreadsheets
• Revises agreements and documents, proofreads material, as assigned
• Tracks progress on projects, schedules calls, sends reminders, and performs other project management-related functions upon request
• Prepares and modifies charts, spreadsheets, Visio charts, and PowerPoint presentations for various projects
• Arranges travel arrangements and executes expense reports
• Maintains attorneys' calendars, schedules meetings, and appointments
• Prepares legal invoices for payment and run reports as requested
• Opens and distributes incoming mail
• Performs general clerical duties including copying, faxing, scanning, mailing, and filing
• Other duties as assigned

Qualifications

Education:

• High School Diploma
• Associate or Bachelor's degree (preferred)

Required WorkExperience:

• Minimum of 5+ years secretary with a minimum of 3 years Legal Secretary experience

Knowledge:

• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint, Visio, Access, etc.)
• Experience in other programs such as Survey Monkey and Counsel Link

Skills:

• Ability to think analytically
• Ability to prioritize and complete multiple tasks and high volume of work on deadline
• Effectively respond to office workflow issues
• Demonstrates evidence of effective communication skills – both written and oral
• Aptitude to learn new tasks
• Displays cooperativeness
• Produces quality work, with special emphasis on accuracy

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Quest Diagnostics honors our service members and encourages veterans to apply.

While we appreciate and value our staffing partners, we do not accept unsolicited resumes from agencies. Quest will not be responsible for paying agency fees for any individual as to whom an agency has sent an unsolicited resume.

Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets or any other legally protected status.