Legal/Compliance Assistant

Nationwide Children's Hospital; Columbus (OH); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Notary Public (preferred)

Job summary

Nationwide Children’s Hospital is seeking an experienced legal secretary to support organizational attorneys and staff. You will perform word processing, calendar maintenance, filing, and document preparation, greeting clients, and cross-functional communication with internal staff and outside counsel.

The role requires 3 years of legal secretarial experience, preferably in a hospital or healthcare setting, and proficiency with Microsoft Office and contract management software.

Qualifications

• Associate's or Bachelor's Degree in a related field or relevant equivalent experience, preferred.
• Notary Public, preferred.
• Three years legal secretarial experience in a law firm or corporate legal department.

Responsibilities

• Under the direction of the designated attorney, assists with processes and practices for managing and administering contracts, filings and requests.
• Maintains attorney calendars; coordinates meetings with hospital staff and outside counsel.
• Administers information in file database and contract management software.
• Assists in creating and maintaining files of relevant information for vendors, customers, or contracts.

Skills

Microsoft Office

60+ WPM typing

Education

Associate's or Bachelor's Degree in related field

Tools

Contract management software

Job description

Job Description Summary: Assists organizational attorneys and related legal staff with various projects and responsibilities aligned to organizational objectives and mission. Provides administrative support for the legal department, including word processing, typing, maintaining calendars, answering and directing phone calls, filing and preparing legal documents, and greeting clients. Communicates cross-functionally with internal staff, outside legal counsel and other relevant parties as needed.

Overview:
Job Description Summary: Assists organizational attorneys and related legal staff with various projects and responsibilities aligned to organizational objectives and mission. Provides administrative support for the legal department, including word processing, typing, maintaining calendars, answering and directing phone calls, filing and preparing legal documents, and greeting clients. Communicates cross-functionally with internal staff, outside legal counsel and other relevant parties as needed.
Job Description:
Essential Functions:

• Under the direction of the designated attorney, assists with appropriate processes and practices for managing and administering a variety of contractual agreements, filings and requests.
• Maintains attorney calendars. Organizes and coordinates meetings, including necessary correspondence with hospital staff and outside counsel.
• Administers information in file database and contract management software.
• Assists in creating and maintaining files of relevant information for specific vendors, customers, or contracts.

Education Requirement:

• As required by listed licensure and/or certification requirement.
• Associate's or Bachelor's Degree in a related field or relevant equivalent experience, preferred.

Licensure Requirement: (not specified)

Certifications: Notary Public, preferred.

Skills: Highly proficient in Microsoft Office.
Ability to type 60+ words per minute.

Experience: Three years legal secretarial experience in a law firm or corporate legal department. Experience in a hospital or healthcare setting is highly preferred.

Physical Requirements:

OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing - Far/near, Sitting

Additional Physical Requirements Performed But Not Listed Above: (not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"